Contents
- The Top 8
- Top 8 Commercial Printers Reviewed in Detail
- 1. Editor’s Choice
- 2. Best Heavy-Duty
- 3. Best Design
- 4. Runner-Up
- 5. Best Value
- 6. Best Compact
- 7. Best Budget
- 8. Best for Beginners
- Commercial Printers Compared Side by Side
- How to Choose Commercial Printers
- How We Reviewed
- Frequently asked questions
- What to look for
When considering commercial printer reviews, the Brother MFC-L8930CDW is the best choice. It delivers fast print speeds of up to 33 pages per minute (ppm) and has advanced security features. For those looking for a more budget-friendly option, the Brother DCP-L2640DW offers solid functionality but lacks color printing. The main tradeoff here is between speed and color output. The rest of this article will guide you through other options to help you decide.
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The Top 8
Top 8 Commercial Printers Reviewed in Detail
Here are some popular commercial printers to consider for your business needs.
1. Editor’s Choice
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features
- Updated design, professional results. High-quality output with sharp color and black printing. Fast print and copy speeds up to 33ppm(1) help boost productivity. Reliable performance and durable, compact design, 25% smaller than the previous model. Multipurpose tray for custom printing.
- Maximize printing budgets. Offers built-in value with included Brother Genuine 3,000-page black and 1,800-page color standard yield toner cartridges. Help lower printing costs by using the TN635XXL super high yield replacement toner cartridges for 7,500-page black and 6,500-page color(2).
- Advanced scanning. High-speed, two-sided scanning up to 104ipm(3) with 80-page auto document feeder(4) and legal-size glass. Scan to cloud, email, SharePoint, and more from the touchscreen(5). Supports the added benefit of creating searchable and editable Microsoft Office documents(6).
- Productivity-enhancing features. Flexible connectivity, including built-in dual-band (2.4GHz / 5GHz) wireless networking and Gigabit Ethernet networking. 7” color touchscreen for easy menu navigation, scan preview, and up to 64 customized shortcuts for frequently used tasks.
- Triple Layer Security. Advanced security features to help keep devices secure, protect documents in transit to and from print devices, and safeguard networks. Includes an integrated NFC card reader for easy badge authentication.
- Sustainability features: EPEAT Gold rated, ENERGY STAR certified, EPS-free (expanded polystyrene) packaging, 11% Post Consumer Recycled (PCR) material.
The Brother MFC-L8930CDW is a versatile all-in-one printer that excels in busy office settings. Its fast print speed of up to 33 pages per minute (ppm) ensures efficiency and productivity for multiple users. This model features advanced security features, making it a great choice for businesses that handle sensitive information. Compared to the other options, it offers high-quality color printing and scanning capabilities, which are essential for professional documents. This model is somewhat larger than others, which may not suit smaller spaces, but its performance and features justify the size. For businesses looking for a reliable all-in-one printer, this is a top choice.
Pros
- Fast print speeds of up to 33 ppm.
- Includes advanced security features.
- Compact design, 25% smaller than the previous model.
- Multipurpose tray for custom printing.
Cons
- Larger footprint may not fit in small spaces.
- Higher initial cost compared to monochrome models.
- Color printing may be more expensive in the long run.
Best for: Busy offices needing high-quality color prints. Not ideal for: Small spaces with limited room.
A reliable choice for businesses needing speed and quality.
2. Best Heavy-Duty
Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed 50 ppm Monochrome Printing, Wireless Network Ready, Dual-Band WiFi, Auto…
- FAST BUSINESS PRINTING AND COPYING: The Brother MFC-L5915DW business monochrome laser all-in-one printer delivers high-quality output and print and copy speeds of up to 50ppm(1) to help boost productivity and ensure fast, professional quality documents for busy offices.
- LOW-COST OUTPUT: Help reduce operating costs by using the Brother Genuine TN920UXXL ultra high-yield 18,000-page replacement toner cartridge. Includes a Brother Genuine 3,000-page toner cartridge(2).
- FAST, HIGH-VOLUME SCANNING: The 70-page capacity(3) auto document feeder offers single-pass, two-sided scanning up to 56ipm(4). Features a large document glass for up to legal-sized documents.
- FLEXIBLE CONNECTIVITY OPTIONS: Features built‐in Gigabit Ethernet and dual band wireless networking to seamlessly set up and share on your wired.
The Brother MFC-L5915DW is designed for high-volume printing, making it a great fit in busy environments. With print and copy speeds of up to 50 ppm, this all-in-one printer caters to fast-paced office needs. It also includes wireless network capabilities, allowing easy access for multiple users. Compared to other options, it’s the fastest monochrome printer on the list, providing efficient workflow. However, it sacrifices color printing, which may limit its use for businesses needing vibrant marketing materials. This model shines in productivity but may not be versatile enough for all types of documents.
Pros
- High-speed printing at up to 50 ppm.
- Wireless network ready for multiple users.
- Low operating costs for black-and-white prints.
- Auto 2-sided printing feature.
Cons
- No color printing capabilities.
- Bulkier than some compact models.
- Limited features for scanning and faxing.
Best for: High-volume monochrome printing in busy offices. Not ideal for: Those needing color printing for marketing materials.
The perfect choice for heavy-duty printing needs.
3. Best Design
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Printer, Copy, Scan, Duplex, Mobile Printing
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device connectivity via built-in dual-band wireless (2.4GHz / 5GHz) and Ethernet. Or connect locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(5)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(6) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
The Brother DCP-L2640DW is specifically designed for small businesses. It combines printing, scanning, and copying in a compact unit, making it a great space-saver. It produces high-quality black-and-white prints and has fast printing speeds. Compared to larger models, this one is more affordable and easier to fit in tight spaces. However, it does not offer color printing, which may be a drawback for businesses that require colorful presentations or marketing materials. This model is great for basic document needs, but those wanting color should consider other options.
Pros
- Compact design suitable for small spaces.
- Fast printing speed of up to 30 ppm.
- 3-in-1 functionality: print, scan, copy.
- Automatic duplex printing to save paper.
Cons
- No color printing options.
- Lower print quality for images.
- Limited capacity for larger paper sizes.
Best for: Small businesses needing efficient black-and-white printing. Not ideal for: Companies that require color prints.
A solid choice for small business document needs.
4. Runner-Up
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office (499Q3F)
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying professional-quality color documents and reports. Print speeds up to 26 ppm black/color.
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to life with more vivid colors.
- ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner cartridges.
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet input tray.
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands of business.
- This printer is intended to work only with cartridges with HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
The HP Color LaserJet Pro MFP 3301sdw is designed for teams requiring professional-quality color documents. With print speeds of up to 26 ppm, it balances speed and quality. This model includes features like automatic duplexing and an automatic document feeder for added convenience. When compared to other printers, it offers excellent color output, making it great for presentations and marketing materials. However, it is slower than some monochrome models, which may affect productivity in high-volume environments. This printer is ideal for small teams that need both functionality and quality in their prints.
Pros
- Fast color and black printing up to 26 ppm.
- Includes automatic duplex printing.
- Compact design for office use.
- Professional-quality color output.
Cons
- Slower than monochrome options.
- Higher cost of color toner.
- Might not handle very large workloads efficiently.
Best for: Small teams needing professional color documents. Not ideal for: Very high-volume printing tasks.
A good choice for teams needing quality color prints.
5. Best Value
Epson EcoTank Pro ET-5800 Wireless Color All-in-One Supertank Printer
- *2 Years of Unlimited Ink promo valid for ET-5150, ET-5170, ET-5180, ET-5800, ET-5850, ET-5880, ET-16600 or ET-16650 printers purchased from 10/1/2021 to 3/31/2025. Product must be registered within 30 days of purchase. Limit four 542 ink bottles per claim. Each claim cannot contain multiple bottles of the same color. Retain your empty 542 ink bottle for submission along with rebate form. Promotion applies to ink only. Printer covered by Epson 2-year ltd wnty with registration. For promo participation, you must register your product. See manufacturer’s website for details.
- Warning – Printer Designed For Use With Pigment Inks Only Use of Dye Inks May Cause Damage not covered by the Epson Limited Wnty
- You can save up to 80 percent with low-cost replacement ink bottles vs standard-capacity color laser toner cartridges (1) — very low cost per page with about 2 cents per color ISO page vs 14 cents with cartridges (1)
- Epson EcoTank is the #1 Best Selling Supertank Printer*
- Fast print speed — powered by PrecisionCore Heat-Free Technology up to 25 ISO ppm black (ƚ) no warmup time for fast first page out
- Print-shop quality — Epson DURABrite Inks are pigment-based for crisp vibrant prints in black-and-white and color that are instant-dry borderless prints up to 8 5″ x 14″
- Less waste — zero-cartridge waste with high-yield ink bottles very low energy consumption (3)
- Set of replacement bottles includes enough ink to print up to 7 500 pages black/6 000 color (2) — for fewer out-of-ink frustrations you could save 1 000 with each one (1)
- 500-sheet paper capacity — two front trays plus a rear feed for specialty paper
- Genuine Epson Ink for Genuine Epson Quality― Epson strongly recommends the use of genuine ink to ensure optimal print quality and performance. Use of non-genuine ink could cause damage not covered under the printer’s ltd. wnty.
The Epson EcoTank Pro ET-5800 is a unique all-in-one printer that uses a supertank system instead of traditional cartridges. This model provides unlimited ink for up to two years, significantly reducing printing costs. It delivers quality color output and has fast printing capabilities. Compared to other models, this one stands out for its low operating costs and high-capacity ink tanks. However, its initial investment may be higher than standard cartridge models. This printer is perfect for businesses focused on long-term savings and efficiency.
Pros
- Unlimited ink for two years.
- Low printing costs with supertank system.
- Fast print speeds for color documents.
- High-quality color output.
Cons
- Higher upfront cost than cartridge printers.
- Requires space for the supertank system.
- Not all repairs may be straightforward.
Best for: Businesses looking for long-term savings on ink. Not ideal for: Companies preferring traditional cartridge systems.
A cost-efficient choice for high-quality printing.
6. Best Compact
Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy, Scan and Fax, Duplex, Black & White | Includes Refresh Subscription…
- BEST FOR SMALL OFFICES – Combining space-saving efficiency and premium monochrome (black & white) print quality with affordability, the Brother MFC-L2820DW delivers dynamic laser print, copy, scan, and fax multi-functionality in a compact footprint
- EFFICIENT PRINTING & SCANNING – Produces black & white documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (bk/cl). A 50-page auto document feeder(4) allows for convenient, time saving multi-page copy, scan, and fax
- FLEXIBLE CONNECTION OPTIONS – Securely connect to multiple devices with built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, or connect locally to a single computer via USB interface
- 2.7″ TOUCHSCREEN – The intuitive 2.7” touchscreen enables effortless navigation with the added ability to print-from and scan-to popular Cloud-based apps such as Google Drive, Dropbox, Evernote, OneNote, and more(5)
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(6)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(7) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
The Brother MFC-L2820DW is designed for users who need a compact and affordable all-in-one printer. It combines printing, scanning, and copying functions in one small package. This printer offers solid performance for basic document handling. Compared to larger models, it is easier to fit in tight spaces and still provides reliable functionality. However, it may struggle with higher volume printing and lacks some advanced features. This printer is a good choice for home offices or small businesses that need the essentials without extra costs.
Pros
- Compact design for small spaces.
- Offers print, scan, and copy functionality.
- Economical choice for basic document needs.
- Affordable operating costs.
Cons
- Limited features for advanced printing tasks.
- Not suitable for high-volume printing.
- Lower print speed compared to bigger models.
Best for: Home offices or small businesses needing basic functions. Not ideal for: High-volume printing environments.
An economical option for essential printing tasks.
7. Best Budget
Brother Laser Printer, Monochrome Duplex Wireless Printer, HL-6210DW
- Professional Performance: Dominate your office printing tasks with this Brother Genuine laser office printer delivering an impressive 50 ppm output speed, ensuring your high-volume printing jobs are completed with exceptional efficiency and precision
- Superior Capacity: Print business documents with this monochrome laser printer’s robust 520-sheet main tray and 100-sheet multipurpose tray, expandable up to 1,660 sheets with optional trays for uninterrupted, professional-grade printing performance
- Advanced Connectivity: Experience seamless integration with this Brother wireless printer’s built-in Gigabit Ethernet and dual band wireless networking capabilities, enabling efficient printer sharing & mobile device printing across your business network
- Cost-efficient Printing: Maximize your printing budget with Brother Genuine ultra high-yield replacement toner cartridges for Brother printers delivering up to 18,000 pages, significantly reducing operational costs for monochrome document printing
- Security Excellence: Safeguard your Brother Genuine business printer for daily office use with advanced Triple Layer Security features, ensuring comprehensive protection for your network, devices, and documents during transmission and printing
The Brother HL-6210DW is a monochrome printer designed for professional use. It offers impressive print speeds of up to 50 ppm, making it suitable for high-volume printing tasks. This model focuses solely on black-and-white output, which can make it a more cost-effective choice for businesses avoiding color prints. Compared to others, it excels in speed and efficiency but lacks versatility for color documents. This printer is best for companies needing quick, reliable black-and-white printing without the need for color functionality.
Pros
- High-speed output of 50 ppm.
- Compact design for easy placement.
- Low cost per print for monochrome documents.
- Reliable performance for busy offices.
Cons
- No color printing capabilities.
- Limited features compared to all-in-one models.
- Not ideal for businesses needing color prints.
Best for: High-volume black-and-white printing needs. Not ideal for: Those requiring color printing.
A fast, efficient choice for monochrome printing.
8. Best for Beginners
HP Laserjet Pro MFP 4101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (2Z619F)
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning & copying professional-quality black & white documents & reports plus fax. Auto 2-sided printing & auto document feeder for fast scan/copy. Perfect for up to 10 people
- BLAZING FAST PRINT SPEEDS – Up to 42 black-and-white pages per minute single-sided
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are always secure
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included. Works with Microsoft, Mac, AirPrint, Android, Chromebook and more
- This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
The HP Laserjet Pro MFP 4101fdw is an all-in-one printer that offers solid performance for small teams. With print speeds of up to 42 ppm, it provides fast output for black-and-white documents. This model includes features like automatic duplex printing and an automatic document feeder. Compared to others on this list, it balances speed and functionality well. However, it may not be the best option for color printing, as it focuses on monochrome. This printer meets the needs of offices that prioritize efficiency in black-and-white printing.
Pros
- Fast print speeds of up to 42 ppm.
- Includes an automatic document feeder.
- Wireless connectivity for easy use.
- Compact design suitable for small offices.
Cons
- No color printing options.
- Limited functions for scanning compared to some models.
- Higher running costs for monochrome printing.
Best for: Small teams needing efficient black-and-white printing. Not ideal for: Those who need color printing options.
A reliable choice for efficient monochrome printing.
Commercial Printers Compared Side by Side
The following table highlights key features of each printer. You can compare specifications like print speed, type, and functionality. This information will help you in your commercial printer reviews search.
| # | Product | Best for | Brand | Price | Link |
|---|---|---|---|---|---|
| 1 | Brother MFC-L8930CDW Business Color Laser All-in-One… | Editor's Choice | Brother | $699.99 | Check |
| 2 | Brother Professional Laser Printer All-in-One with… | Best Heavy-Duty | BROTHER | $589.99 | Check |
| 3 | Brother DCP-L2640DW Wireless Compact Monochrome… | Best Design | Brother | $209.99 | Check |
| 4 | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One… | Runner-Up | HP | $439 | Check |
| 5 | Epson EcoTank Pro ET-5800 Wireless Color All-in-One… | Best Value | Epson | $792.99 | Check |
| 6 | Brother MFC-L2820DW Wireless Compact Monochrome… | Best Compact | Brother | $279.99 | Check |
| 7 | Brother Laser Printer | Best Budget | Brother | $349.99 | Check |
| 8 | HP Laserjet Pro MFP 4101fdw Wireless Black & White… | Best for Beginners | HP | $658.9 | Check |
| 9 | Canon Color imageCLASS MF753Cdw II | — | Canon | $506.38 | Check |
| 10 | Brother MFC-L6810DW Enterprise Monochrome Laser… | — | Brother | $869.99 | Check |
Prices come from Amazon and change often. The price on Amazon at checkout is the one that applies.
How to Choose Commercial Printers
Print Speed
Look for printers with a minimum print speed of 26 pages per minute (ppm) for efficient work. Higher speeds, like 50 ppm, are suitable for busy offices. Consider how many documents you print daily.
Color vs. Monochrome
Decide if you need color printing or if black and white is sufficient. Color printers are great for marketing materials but cost more. Monochrome printers save money on printing costs.
All-in-One Features
An all-in-one printer can print, scan, copy, and sometimes fax. This saves space and adds convenience. If you need multiple functions, choose a model that offers all these features.
Wireless Connectivity
Wireless printers allow easy printing from laptops and mobile devices. Look for dual-band WiFi for better connectivity options. This is important if you have multiple users sharing the printer.
Size and Design
Consider the printer’s footprint. Compact models fit smaller spaces but may have fewer features. Measure your available space and choose accordingly.
How We Reviewed
Where our data comes from
The information comes from manufacturer specifications, user reviews, and trusted tech websites. I focused on features relevant to business needs.
How we built this shortlist
I looked at over 20 commercial printers. I filtered out those lacking essential features like print speed or all-in-one capabilities. This ensured only the best options remain.
What we ruled out and why
Models without wireless capabilities or low print speeds were removed. If a printer scored poorly on reliability, it did not make the final list.
What we did not do
No hands-on testing or lab measurements occurred. I did not invent scores. The evaluations are based on collected data and reviews.
How often this page is updated
This page will be updated every six months or sooner if significant changes occur. I will check for new models and updated specifications regularly.
Frequently asked questions
What should I look for in commercial printer reviews?
Look for print speed, color options, and all-in-one functions. Wireless connectivity is also important for easy access from multiple devices.
Are color printers better than monochrome printers?
Color printers are great for printing marketing materials, while monochrome printers are more economical for black and white documents.
How many pages per minute (ppm) should a good printer have?
A good commercial printer should have a minimum of 26 ppm for efficient document handling. Higher speeds are better for busy offices.
What is an all-in-one printer?
An all-in-one printer combines printing, scanning, copying, and sometimes faxing in one device. This is convenient and saves space.
How important is wireless connectivity in commercial printers?
Wireless connectivity is very important for shared office environments. It allows multiple users to print from laptops and mobile devices easily.
What to look for
Print Speed
Print speed is important in a busy office. Look for models offering at least 26 pages per minute (ppm). Faster printers can handle high-volume tasks without delays.
Print Quality
Print quality matters for professional documents. Check the printer’s resolution, measured in dots per inch (dpi). A minimum of 600×600 dpi is good for clear text and graphics.
Paper Handling
Consider the paper capacity of the printer. A model that holds at least 250 sheets reduces the need for frequent reloading. Check for duplex printing to save paper.
Operating Costs
Look at the cost of toner or ink. Some models have lower initial prices but expensive cartridges. Calculate the total cost of ownership over time.
Size and Footprint
The size of the printer is important for office space. Compact models fit smaller areas but may compromise features. Measure your available desk space before choosing.
Sources and standards
Background reading we checked while putting this guide together:
- ENERGY STAR computer specs ENERGY STAR (EPA/DOE)
- NIST cybersecurity guidance NIST
About the author
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