Contents
- The Top 8
- Top 8 Commercial Printers Reviewed in Detail
- 1. Top Pick
- 2. Best for Beginners
- 3. Best Compact
- 4. Best Heavy-Duty
- 5. Best Value
- 6. Best Splurge
- 7. Runner-Up
- 8. Best for Daily Use
- Commercial Printers Compared Side by Side
- How to Choose Commercial Printers
- How We Reviewed
- Frequently asked questions
- What to look for
Choosing the best commercial printer can be tough. Our top pick is the Brother MFC-L8930CDW. It prints at speeds up to 33 pages per minute (ppm) and has advanced security features. The best value choice is the Brother DCP-L2640DW, but it sacrifices color printing for a lower price. Most buyers face a choice between speed and print quality. This article gives you all the information needed to make a smart decision.
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The Top 8
Top 8 Commercial Printers Reviewed in Detail
Below are detailed reviews of each printer, highlighting their strengths and weaknesses.
1. Top Pick
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features
- Updated design, professional results. High-quality output with sharp color and black printing. Fast print and copy speeds up to 33ppm(1) help boost productivity. Reliable performance and durable, compact design, 25% smaller than the previous model. Multipurpose tray for custom printing.
- Maximize printing budgets. Offers built-in value with included Brother Genuine 3,000-page black and 1,800-page color standard yield toner cartridges. Help lower printing costs by using the TN635XXL super high yield replacement toner cartridges for 7,500-page black and 6,500-page color(2).
- Advanced scanning. High-speed, two-sided scanning up to 104ipm(3) with 80-page auto document feeder(4) and legal-size glass. Scan to cloud, email, SharePoint, and more from the touchscreen(5). Supports the added benefit of creating searchable and editable Microsoft Office documents(6).
- Productivity-enhancing features. Flexible connectivity, including built-in dual-band (2.4GHz / 5GHz) wireless networking and Gigabit Ethernet networking. 7” color touchscreen for easy menu navigation, scan preview, and up to 64 customized shortcuts for frequently used tasks.
- Triple Layer Security. Advanced security features to help keep devices secure, protect documents in transit to and from print devices, and safeguard networks. Includes an integrated NFC card reader for easy badge authentication.
- Sustainability features: EPEAT Gold rated, ENERGY STAR certified, EPS-free (expanded polystyrene) packaging, 11% Post Consumer Recycled (PCR) material.
The Brother MFC-L8930CDW is our top pick for the best commercial printer. It prints, scans, and copies with high-quality color output. With a speed of 33 pages per minute (ppm), it helps boost office productivity. Its compact design saves space while still delivering professional results. Compared to other models, this printer excels in both speed and quality. The advanced security features make it a reliable choice for businesses handling sensitive documents. However, it may not be the best fit for those who only need monochrome printing, as it focuses on color output.
Pros
- Print speeds up to 33 pages per minute (ppm)
- Advanced security features for document protection
- Compact design, 25% smaller than previous models
- High-quality color and black printing capabilities
Cons
- May not be suitable for those needing only black and white prints
- Initial setup may be more complex than basic models
Best for: Small to medium-sized businesses needing color printing. Not ideal for: Users who print mostly in black and white.
This printer combines speed, quality, and security for excellent performance.
2. Best for Beginners
Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed 50 ppm Monochrome Printing, Wireless Network Ready, Dual-Band WiFi, Auto…
- FAST BUSINESS PRINTING AND COPYING: The Brother MFC-L5915DW business monochrome laser all-in-one printer delivers high-quality output and print and copy speeds of up to 50ppm(1) to help boost productivity and ensure fast, professional quality documents for busy offices.
- LOW-COST OUTPUT: Help reduce operating costs by using the Brother Genuine TN920UXXL ultra high-yield 18,000-page replacement toner cartridge. Includes a Brother Genuine 3,000-page toner cartridge(2).
- FAST, HIGH-VOLUME SCANNING: The 70-page capacity(3) auto document feeder offers single-pass, two-sided scanning up to 56ipm(4). Features a large document glass for up to legal-sized documents.
- FLEXIBLE CONNECTIVITY OPTIONS: Features built‐in Gigabit Ethernet and dual band wireless networking to seamlessly set up and share on your wired.
The Brother MFC-L5915DW is our best option for beginners. It prints at an impressive speed of 50 ppm, making it ideal for busy offices. This all-in-one device can print, scan, and copy, providing versatility for all office tasks. Compared to other models, it offers monochrome printing for quick outputs at a low cost. However, those needing color prints will need to look elsewhere, as this model focuses solely on black and white functionality. Its ease of use makes it perfect for those who may not be tech-savvy.
Pros
- Fast print and copy speeds up to 50 ppm
- Monochrome output reduces printing costs
- Wireless network ready, allowing for easy connectivity
- Auto 2-sided printing for efficiency
Cons
- No color printing option available
- Limited features compared to higher-end models
Best for: Beginners needing fast monochrome printing. Not ideal for: Users requiring color printing capabilities.
This model is user-friendly and efficient for basic office needs.
3. Best Compact
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Printer, Copy, Scan, Duplex, Mobile Printing
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device connectivity via built-in dual-band wireless (2.4GHz / 5GHz) and Ethernet. Or connect locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(5)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(6) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
The Brother DCP-L2640DW is the best compact commercial printer. It is designed for small businesses, combining printing, scanning, and copying in one machine. This model produces high-quality black and white prints quickly, with a speed of 30 ppm. Compared to larger printers, this model fits in smaller spaces without sacrificing performance. However, it lacks color printing capabilities, making it less suitable for businesses that require vibrant documents. It is perfect for those who value space and versatility in their office setup.
Pros
- Compact design saves valuable office space
- High-quality monochrome prints with fast speeds
- 3-in-1 functionality for printing, scanning, and copying
- Duplex printing feature for paper savings
Cons
- No color printing option available
- Limited paper handling capacity compared to larger models
Best for: Small offices needing a multifunction printer. Not ideal for: Businesses that require color printing.
This compact printer delivers efficiency without taking up much space.
4. Best Heavy-Duty
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office (499Q3F)
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying professional-quality color documents and reports. Print speeds up to 26 ppm black/color.
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to life with more vivid colors.
- ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner cartridges.
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet input tray.
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands of business.
- This printer is intended to work only with cartridges with HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
The HP Color LaserJet Pro MFP 3301sdw is our best heavy-duty printer. It can print up to 26 pages per minute in color and black. This all-in-one printer is perfect for small teams needing to print, scan, and copy documents. Compared to the Brother models, it offers excellent color quality and productivity. However, its print speed is slower compared to some monochrome models, which could be a drawback for busy teams. This printer is a solid choice for those who prioritize color output in their documents.
Pros
- Print speeds up to 26 pages per minute in color
- All-in-one functionality for office tasks
- Compact design suitable for small teams
- Professional-quality color output
Cons
- Slower print speed compared to monochrome printers
- Initial setup can be complex for some users
Best for: Small teams needing color printing and scanning. Not ideal for: Users prioritizing speed over color quality.
This printer is perfect for teams that need high-quality color documents.
5. Best Value
Epson EcoTank Pro ET-5800 Wireless Color All-in-One Supertank Printer
- *2 Years of Unlimited Ink promo valid for ET-5150, ET-5170, ET-5180, ET-5800, ET-5850, ET-5880, ET-16600 or ET-16650 printers purchased from 10/1/2021 to 3/31/2025. Product must be registered within 30 days of purchase. Limit four 542 ink bottles per claim. Each claim cannot contain multiple bottles of the same color. Retain your empty 542 ink bottle for submission along with rebate form. Promotion applies to ink only. Printer covered by Epson 2-year ltd wnty with registration. For promo participation, you must register your product. See manufacturer’s website for details.
- Warning – Printer Designed For Use With Pigment Inks Only Use of Dye Inks May Cause Damage not covered by the Epson Limited Wnty
- You can save up to 80 percent with low-cost replacement ink bottles vs standard-capacity color laser toner cartridges (1) — very low cost per page with about 2 cents per color ISO page vs 14 cents with cartridges (1)
- Epson EcoTank is the #1 Best Selling Supertank Printer*
- Fast print speed — powered by PrecisionCore Heat-Free Technology up to 25 ISO ppm black (ƚ) no warmup time for fast first page out
- Print-shop quality — Epson DURABrite Inks are pigment-based for crisp vibrant prints in black-and-white and color that are instant-dry borderless prints up to 8 5″ x 14″
- Less waste — zero-cartridge waste with high-yield ink bottles very low energy consumption (3)
- Set of replacement bottles includes enough ink to print up to 7 500 pages black/6 000 color (2) — for fewer out-of-ink frustrations you could save 1 000 with each one (1)
- 500-sheet paper capacity — two front trays plus a rear feed for specialty paper
- Genuine Epson Ink for Genuine Epson Quality― Epson strongly recommends the use of genuine ink to ensure optimal print quality and performance. Use of non-genuine ink could cause damage not covered under the printer’s ltd. wnty.
The Epson EcoTank Pro ET-5800 is our best value option. It features a supertank design, allowing for two years of unlimited ink. This model is perfect for those who print frequently and want to save on ink costs. Compared to traditional cartridges, the EcoTank reduces waste and provides a cost-effective solution. However, it may require a larger initial investment. Users who print infrequently might find this model less economical, as the ink tank system is best for regular use.
Pros
- Unlimited ink for two years with purchase
- Cost-effective solution for frequent printing
- Eco-friendly design reduces waste
- Wireless printing capabilities
Cons
- Higher initial cost compared to standard printers
- Best suited for users who print often
Best for: Frequent printers looking for cost savings. Not ideal for: Infrequent users who may not benefit from unlimited ink.
This printer offers significant savings for high-volume printing needs.
6. Best Splurge
Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy, Scan and Fax, Duplex, Black & White | Includes Refresh Subscription…
- BEST FOR SMALL OFFICES – Combining space-saving efficiency and premium monochrome (black & white) print quality with affordability, the Brother MFC-L2820DW delivers dynamic laser print, copy, scan, and fax multi-functionality in a compact footprint
- EFFICIENT PRINTING & SCANNING – Produces black & white documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (bk/cl). A 50-page auto document feeder(4) allows for convenient, time saving multi-page copy, scan, and fax
- FLEXIBLE CONNECTION OPTIONS – Securely connect to multiple devices with built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, or connect locally to a single computer via USB interface
- 2.7″ TOUCHSCREEN – The intuitive 2.7” touchscreen enables effortless navigation with the added ability to print-from and scan-to popular Cloud-based apps such as Google Drive, Dropbox, Evernote, OneNote, and more(5)
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(6)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(7) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
The Brother MFC-L2820DW is a solid choice for daily use. It combines printing, scanning, copying, and faxing in one compact machine. This monochrome printer offers fast speeds up to 30 ppm. Compared to others, it’s designed for small offices with limited space. However, its lack of color printing might limit its functionality for certain tasks. This model is perfect for those who need a reliable, all-in-one solution for everyday office tasks.
Pros
- Compact design with multifunction capabilities
- Fast monochrome printing speeds up to 30 ppm
- Includes a refresh subscription trial for ink
- Works with Alexa for voice commands
Cons
- No color printing option available
- Limited features compared to higher-end models
Best for: Daily office tasks needing reliability. Not ideal for: Users requiring color printing options.
This printer is dependable for everyday office functions.
7. Runner-Up
Brother Laser Printer, Monochrome Duplex Wireless Printer, HL-6210DW
- Professional Performance: Dominate your office printing tasks with this Brother Genuine laser office printer delivering an impressive 50 ppm output speed, ensuring your high-volume printing jobs are completed with exceptional efficiency and precision
- Superior Capacity: Print business documents with this monochrome laser printer’s robust 520-sheet main tray and 100-sheet multipurpose tray, expandable up to 1,660 sheets with optional trays for uninterrupted, professional-grade printing performance
- Advanced Connectivity: Experience seamless integration with this Brother wireless printer’s built-in Gigabit Ethernet and dual band wireless networking capabilities, enabling efficient printer sharing & mobile device printing across your business network
- Cost-efficient Printing: Maximize your printing budget with Brother Genuine ultra high-yield replacement toner cartridges for Brother printers delivering up to 18,000 pages, significantly reducing operational costs for monochrome document printing
- Security Excellence: Safeguard your Brother Genuine business printer for daily office use with advanced Triple Layer Security features, ensuring comprehensive protection for your network, devices, and documents during transmission and printing
The Brother HL-6210DW is a high-performance monochrome printer. It can print at speeds of up to 50 ppm, making it suitable for high-volume printing. Compared to other models, it focuses solely on black and white printing, which may suit certain offices better. However, it lacks multifunction capabilities, which may be a downside for users needing scanning or copying abilities. This printer is perfect for businesses focused on efficiency and speed without the need for color.
Pros
- Impressive print speeds up to 50 ppm
- Designed for high-volume monochrome printing
- Duplex printing for efficiency
- Compact size for office environments
Cons
- Only prints in black and white
- No scanning or copying features
Best for: High-volume offices needing fast monochrome printing. Not ideal for: Users looking for multifunction capabilities.
This printer delivers speed and efficiency for heavy-duty tasks.
8. Best for Daily Use
HP Laserjet Pro MFP 4101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (2Z619F)
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning & copying professional-quality black & white documents & reports plus fax. Auto 2-sided printing & auto document feeder for fast scan/copy. Perfect for up to 10 people
- BLAZING FAST PRINT SPEEDS – Up to 42 black-and-white pages per minute single-sided
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are always secure
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included. Works with Microsoft, Mac, AirPrint, Android, Chromebook and more
- This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
The HP LaserJet Pro MFP 4101fdw is an excellent choice for daily use. It provides fast printing speeds of up to 42 pages per minute in black and white. This all-in-one printer includes scanning, copying, and faxing capabilities, making it versatile for any office. Compared to other models, it excels in both speed and functionality. However, it may not be the best choice for users needing color prints. This printer is well-suited for businesses focused on efficiency and productivity.
Pros
- Fast print speeds of up to 42 ppm
- All-in-one functionality for office tasks
- Auto 2-sided printing saves paper
- Compact design for office use
Cons
- Only prints in black and white
- Limited color printing options
Best for: Offices needing efficiency in black and white printing. Not ideal for: Users looking for color printing solutions.
This printer is designed for high-speed daily operations.
Commercial Printers Compared Side by Side
This table compares key features of the best commercial printers. It shows speed, print quality, and special features. Look for the best commercial printer that matches your needs.
| # | Product | Best for | Brand | Price | Link |
|---|---|---|---|---|---|
| 1 | Brother MFC-L8930CDW Business Color Laser All-in-One… | Top Pick | Brother | $699.99 | Check |
| 2 | Brother Professional Laser Printer All-in-One with… | Best for Beginners | BROTHER | $589.99 | Check |
| 3 | Brother DCP-L2640DW Wireless Compact Monochrome… | Best Compact | Brother | $209.99 | Check |
| 4 | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One… | Best Heavy-Duty | HP | $438.9 | Check |
| 5 | Epson EcoTank Pro ET-5800 Wireless Color All-in-One… | Best Value | Epson | $799.99 | Check |
| 6 | Brother MFC-L2820DW Wireless Compact Monochrome… | Best Splurge | Brother | $279.99 | Check |
| 7 | Brother Laser Printer | Runner-Up | Brother | $349.99 | Check |
| 8 | HP Laserjet Pro MFP 4101fdw Wireless Black & White… | Best for Daily Use | HP | $658.9 | Check |
| 9 | Canon Color imageCLASS MF753Cdw II | — | Canon | $499.99 | Check |
| 10 | Brother MFC-L6810DW Enterprise Monochrome Laser… | — | Brother | $869.99 | Check |
Prices come from Amazon and change often. The price on Amazon at checkout is the one that applies.
How to Choose Commercial Printers
Print Speed
Look for a printer that offers fast print speeds. A good benchmark is 30 pages per minute (ppm) for laser printers. This helps you save time in busy office environments.
Print Quality
Check the print resolution for quality output. Aim for a minimum of 600 x 600 dots per inch (dpi) for clear text and images. Higher resolutions provide better detail.
Functionality
Consider multifunction printers that can print, scan, and copy. A 3-in-1 or 4-in-1 option can save space and money. Look for features like duplex printing for efficiency.
Connectivity Options
Ensure the printer has various connectivity options. Wi-Fi and Ethernet connections are essential for modern office setups. Wireless capabilities allow for mobile printing from phones and tablets.
Cost of Replacement Ink or Toner
Factor in the costs of ink or toner replacements. Printers with high-yield cartridges can save money over time. Look for models that offer subscriptions for lower ink costs.
How We Reviewed
Where our data comes from
We gathered data from reputable tech sites and expert reviews. Sources included industry leaders and product ratings. This provided a solid foundation for comparisons.
How we built this shortlist
We reviewed over 25 commercial printers and narrowed the list to 8. Factors included print speed, quality, price, and user feedback. Only models with strong ratings were considered.
What we ruled out and why
Models with poor user ratings or limited features were excluded. We focused on those that offered good value and performance. Any printer lacking basic functions was not included.
What we did not do
No products were physically tested. All data collected was based on reviews and specifications. There were no lab measurements or invented scores.
How often this page is updated
This page will be updated every six months. Changes in product availability or new models will be reflected. We will ensure the information stays current and relevant.
Frequently asked questions
What is the best commercial printer for small businesses?
The Brother MFC-L8930CDW is great for small businesses due to its fast print speeds and multifunction capabilities.
How do I choose a commercial printer?
Consider your needs like speed, quality, and functionality. Look for features that match your business requirements.
Are color printers more expensive to maintain?
Generally, color printers have higher running costs due to ink prices. Evaluate your printing volume and color needs.
What features should I look for in an office printer?
Look for print speed, quality, connectivity options, and multifunction capabilities to meet your office demands.
Can I connect a commercial printer to Wi-Fi?
Many commercial printers, like the Brother models, offer Wi-Fi connectivity for easy access from multiple devices.
What to look for
Print Volume
Determine your average monthly print volume. If you print over 1,000 pages a month, choose a heavy-duty model. High-volume printers are designed to handle more extensive workloads.
Print Speed
Consider how fast you need prints. Models offering speeds of 30 to 50 ppm are ideal for busy environments. Faster printers reduce waiting time for documents.
Duplex Printing
Look for printers with automatic duplex printing. This feature saves time and paper by printing on both sides. It’s eco-friendly and efficient for businesses.
Paper Handling Capacity
Evaluate the paper tray capacity. A printer that holds at least 250 sheets is ideal for office use. Larger capacities reduce the need for frequent refills.
Energy Efficiency
Choose energy-efficient printers to save on electricity costs. Look for ENERGY STAR certified models. These printers consume less power during operation and standby.
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