Contents
The decision on the best label printer for small business can be tough. The top pick is the HP DeskJet 2955. Its wireless feature and compact design make it perfect for small workspaces. The best value option is the Canon PIXMA TS6520. You save money, but it lacks some advanced features.
The main tradeoff is between wireless convenience of the HP model and the cost-saving features of the Canon. This page will help you find the right fit for your business needs.
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The Top 8
Top 8 Printers Reviewed in Detail
Here are some top picks for the best label printer for small business. Each option has unique features to suit different needs.
1. Top Pick
The HP DeskJet 2955 Wireless All-in-One is a great printer for small businesses. It combines printing, scanning, and copying into one device with a compact footprint. Its wireless capability means you can print from anywhere in your office. This feature is essential for small business owners who need flexibility. Compared to other models, it performs well in this role while remaining affordable.
The DeskJet 2955 stands out for its easy setup and user-friendly interface. It allows multiple devices to connect smooth. However, the print speed is slower than some competitors. It can handle everyday printing tasks efficiently but may not be the best for high-volume needs.
Overall, this printer is a solid choice for small businesses focused on versatility without breaking the bank. It is best suited for those who prioritize ease of use over super-fast print speeds.
Pros
- Compact design ideal for small spaces
- Wireless printing from multiple devices
- All-in-one functionality: print, scan, copy
Cons
- Slower print speed compared to some competitors
- Limited paper handling capacity
- Not designed for high-volume printing
Best for: Small businesses needing an all-in-one solution. Not ideal for: Users requiring high print speeds.
A versatile choice for small business needs.
2. Best for Small Business
Canon PIXMA TS6520 Wireless Color Inkjet Printer, Duplex Printing, Copier/Scanner, 1.42" OLED Display, Compact, White
- Affordable Versatility – A budget-friendly all-in-one printer perfect for both home users and hybrid workers, offering exceptional value
- Crisp, Vibrant Prints – Experience impressive print quality for both documents and photos, thanks to its 2-cartridge hybrid ink system that delivers sharp text and vivid colors
- Effortless Setup & Use – Get started quickly with easy setup for your smartphone or computer, so you can print, scan, and copy without delay
- Reliable Wireless Connectivity – Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz), ensuring smooth printing from anywhere in your home or office
- Scan & Copy Handling – Utilize the device’s integrated scanner for efficient scanning and copying operations
- Save Time & Paper – Optimize your printing with automatic 2-sided printing, reducing paper consumption and speeding up your workflow
- Diverse Media Support – Print a wide range of documents and photos up to 8.5” x 11”, with or without borders, for all your creative and professional needs
- Intuitive OLED Display – Easily monitor ink levels, printer status, and adjust settings at a glance using the 1.42” Monochrome OLED screen
- Compact & Stylish – Designed to fit seamlessly into any workspace, its small footprint complements your environment without sacrificing functionality
- Convenient Mobile Printing2 – Print directly from your smartphone or tablet with popular services like the Canon PRINT App, Apple AirPrint, and Mopria Print Service
The Canon PIXMA TS6520 is a versatile printer suitable for home and small business use. It offers excellent print quality thanks to its 2-cartridge hybrid ink system. This feature delivers sharp text and bright colors. Compared to other printers in this list, it provides a great balance of price and performance.
This printer is compact and stylish, making it a good fit for any workspace. However, it does not have as many advanced features as higher-end models. It may lack the speed needed for businesses with larger printing demands.
Overall, it serves well for everyday printing tasks and is budget-friendly. It’s a good option for small business owners who want quality without spending too much.
Pros
- Compact and stylish design
- Crisp and vibrant print quality
- Affordable option for small businesses
Cons
- Less advanced features compared to premium models
- Slower print speed for high-volume tasks
- Limited connectivity options
Best for: Budget-conscious small businesses. Not ideal for: Users needing advanced features.
An excellent value option for everyday printing.
3. Best Premium
Canon PIXMA TS4320 – Wireless Color Inkjet Printer with Print, Copy, Scan
- Affordable Versatility – A budget-friendly all-in-one printer perfect for both home users and hybrid workers, offering exceptional value
- Crisp, Vibrant Prints – Experience impressive print quality for both documents and photos, thanks to its 2-cartridge hybrid ink system that delivers sharp text and vivid colors
- Effortless Setup & Use – Get started quickly with easy setup for your smartphone or computer, so you can print, scan, and copy without delay
- Reliable Wireless Connectivity – Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz), ensuring smooth printing from anywhere in your home or office
- Scan & Copy Handling – Utilize the device’s integrated scanner for efficient scanning and copying operations
- Save Time & Paper – Optimize your printing with automatic 2-sided printing, reducing paper consumption and speeding up your workflow
- Diverse Media Support – Print a wide range of documents and photos up to 8.5” x 11”, with or without borders, for all your creative and professional needs
- Compact & Stylish – Designed to fit seamlessly into any workspace, its small footprint complements your environment without sacrificing functionality
- Convenient Mobile Printing2 – Print directly from your smartphone or tablet with popular services like the Canon PRINT App, Apple AirPrint, and Mopria Print Service
- Eco-Conscious Choice – This printer is EPEAT Silver and ENERGY STAR certified, helping you reduce your environmental footprint
The Canon PIXMA TS4320 is a reliable all-in-one printer suitable for small businesses. It is affordable, providing good value for users needing basic functions like printing, scanning, and copying. This model competes well against others in its price range, offering decent print quality.
While it is versatile, it lacks some of the higher-end features found in pricier models. The print speed is also slower than desired for businesses with heavy workloads. Users may find it adequate for light use but potentially frustrating for larger tasks.
In summary, the TS4320 is a solid choice for users seeking basic functionality without extra costs. It is best for those who do not require high-volume printing capabilities.
Pros
- Budget-friendly all-in-one solution
- Good print quality for documents and photos
- Easy to set up and use
Cons
- Limited features compared to more expensive models
- Slower print speeds can hinder productivity
- May struggle with larger print jobs
Best for: Users needing basic printing functions. Not ideal for: High-volume printing tasks.
A reliable choice for everyday printing tasks.
4. Best for Small Spaces
Brother Work Smart 1360 Wireless Color Inkjet All-in-One Print, Scan, Copy
- AFFORDABLE ALL-IN-ONE FOR HOME AND HOME OFFICE: Print, copy, and scan on one compact wireless printer designed for everyday home office printing, schoolwork, documents, and reports. Produce beautiful prints for results that stand out.
- EASY TO USE WITH CLOUD APP CONNECTIONS: Print from and scan to popular Cloud apps(2), including Google Drive, Dropbox, Box, OneDrive, and more from the simple-to-use 1.8” color display on your printer.
- FULL-SIZE FEATURES IN A COMPACT DESIGN: This printer includes automatic duplex (2-sided) printing, a 20-sheet single-sided Automatic Document Feeder (ADF)(3), and a 150-sheet paper tray(3). Engineered to print at fast speeds of up to 16 pages per minute (ppm) in black and up to 9 ppm in color(4).
- MULTIPLE CONNECTION OPTIONS: Connect your way. Interface with your printer on your wireless network or via USB.
- MOBILE PRINTING MADE EASY: Go mobile with the Brother Mobile Connect app(5) that delivers easy onscreen menu navigation for printing, copying, scanning, and device management from your mobile device. Monitor your ink usage with Page Gauge to help ensure you don’t run out(6).
The Brother Work Smart 1360 is an all-in-one printer designed for small offices. It focuses on user-friendliness and efficiency. With wireless features and cloud connectivity, it allows printing from various devices. This printer performs well when compared to others in its category, although it lacks some advanced options.
One of its strengths is the ability to print, copy, and scan. This makes it versatile for everyday tasks in small business settings. However, it does have limitations in print speed and paper handling capacity. This may affect productivity for busy offices.
Overall, the Work Smart 1360 is an excellent choice for small business owners who need basic functionalities without a hefty price tag. It works well for those who have moderate printing demands.
Pros
- User-friendly with easy setup
- Wireless and cloud printing capabilities
- Compact design saves space
Cons
- Limited print speed for larger tasks
- Paper handling capacity is not ideal
- May lack some advanced features
Best for: Small offices needing basic functionalities. Not ideal for: High-volume printing environments.
A practical choice for everyday tasks in a small office.
5. Best Design
HP Smart Tank 5003 Wireless All-in-One Ink Tank Printer, Scanner, Copier with up to 3 Years of Ink Included, Best-for-Home, Cartridge-Free Refillable,…
- THE LAST PRINTER YOU’LL EVER NEED – Set it up once and print with confidence; no complicated maintenance, just easy, reliable printing you can count on
- FULLY LOADED WITH SAVINGS – Best for low-cost, high-volume printing—up to 3 years of HP Ink included; get up to 6,000 color or black pages right out of the box
- KEY FEATURES – Print, copy and scan, plus borderless prints, mobile and wireless printing
- MESS-FREE REFILL – Replenish ink with HP’s easy-access, mess-free refill system; simply plug the ink bottles into this cartridge-free ink tank and let them drain—no squeezing, no spilling
- BEST PRINT QUALITY, PERIOD – Sharper text, richer colors, only with HP Smart Tank
The HP Smart Tank 5003 is a unique all-in-one printer that stands out with its cartridge-free ink tank system. This feature means you can print a large volume without constantly replacing ink cartridges. It is ideal for businesses that prioritize cost-effectiveness and high-volume printing. Compared to other models, the Smart Tank 5003 shines in long-term savings on ink.
However, its larger size may not be suitable for very small spaces. Users might also find it a bit complicated to set up due to its unique ink tank system. These factors can deter some potential buyers.
In summary, the HP Smart Tank 5003 is perfect for small business owners who need reliable and affordable printing. It’s a great option for those who print frequently and want to save on ink costs.
Pros
- Cartridge-free ink tank system
- Up to 3 years of ink included
- High-volume printing capability
Cons
- Larger size may not fit in small spaces
- Setup can be complicated for some users
- Limited mobile printing features
Best for: Businesses prioritizing low cost and high volume. Not ideal for: Very small office spaces.
A cost-effective choice for high-volume printing needs.
6. Best Compact
Canon MegaTank G3270 All-in-One Wireless Color Printer
- Wireless Print/Copy/Scan
- Up to 2 years of ink included (2)
- Print up to 6,000 black & white / 7,700 color pages using a single set of inks! (1)
- Save up to $1,000 on ink (1)
- 1.35” Square LCD display
- Single-sided printing
- See below for disclaimers
The Canon MegaTank G3270 is a wireless all-in-one printer with an impressive ink tank system. It provides users with up to 2 years of ink included. This feature allows small businesses to save significantly on ink costs over time. Compared to other alternatives, the MegaTank G3270 is excellent for high-volume printing tasks.
It offers solid print quality and a good performance for most tasks. However, it does not have advanced features like duplex printing, which might limit its functionality for some users. it has a larger footprint, making it less suitable for small office setups.
The Canon MegaTank G3270 is perfect for small business owners who print often. It is a strong contender for those seeking to minimize ongoing printing costs.
Pros
- Includes up to 2 years of ink
- Cost-effective for high-volume printing
- Wireless printing capabilities
Cons
- Limited advanced features
- Larger size may not fit in compact spaces
- No duplex printing feature
Best for: Small businesses with high printing needs. Not ideal for: Users seeking advanced features.
A strong choice for minimizing ink costs in high-volume environments.
7. Best Budget
HP DeskJet 4355 Wireless All-in-One Color Inkjet Printer, Scanner, Copier, Best-for-Home, 3 Month Trial of Instant Ink Included, AI-Capable (AJ4Y0A)
- AFFORDABLE COLOR PRINTING – Print everyday color documents like to-do lists, letters, financial documents and recipes
- KEY FEATURES – Color print, copy, scan, a 35-sheet auto document feeder and a 60-sheet input tray, plus mobile and wireless printing
- OPTIMIZE PRINT FORMATTING WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- ICON LCD – Print your basic documents with ease from the intuitive control panel
- PRINT SPEED – Up to 8.5 ppm black, 5.5 ppm color
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to Instant Ink delivery service to get ink automatically delivered before you run out ; after 3 months, a monthly fee applies unless cancelled
- HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app
- SUSTAINABLE DESIGN – Made with at least 70% recycled plastics, plus it’s ENERGY STAR and EPEAT certified
- COMPACT DESIGN – Made to fit any home
The HP DeskJet 4355 is another all-in-one color inkjet printer. It offers good versatility for small businesses. This model includes features for printing, scanning, and copying, making it a great choice for daily tasks. Compared to other selections, it is user-friendly and easy to set up.
However, its print speed is not the fastest available. This may pose challenges for businesses with high-volume printing needs. Limited paper handling can also affect efficiency. Users should consider these factors when deciding.
Overall, the DeskJet 4355 is a reliable choice for small businesses that need basic functionality without extra features. It is best for those who do not need to print frequently at high speeds.
Pros
- Versatile all-in-one functionality
- User-friendly setup and operation
- Compact design for small spaces
Cons
- Print speed is slower than competitors
- Limited paper capacity may hinder workflow
- Not suitable for high-volume printing
Best for: Small businesses needing basic printing tasks. Not ideal for: High-volume printing environments.
A good option for everyday printing tasks in small offices.
8. Runner-Up
HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Trial of Instant Ink…
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8125 is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 20 ppm black, 10 ppm color.
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered directly to your door before you run out, and you save up to 50% on ink; after 3 months, a monthly fee applies unless cancelled
- KEY FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet input tray
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user interface
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- HP APP – Print, scan, copy, or fax right from your smartphone with the easy-to-use print app
- OPTIMIZE PRINT FORMATTING WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- PROTECTS YOUR DATA – HP Wolf Essential Security bolsters security and helps keep your network protected from cyber threats
- SUSTAINABLE DESIGN – Made with more than 45% recycled plastic content
- This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
The HP OfficeJet Pro 8125 is designed for small offices requiring high performance. It combines fast print speeds with quality outputs. This printer stands out for its ability to handle various tasks, including duplex printing. Compared to other models, it offers a blend of speed and quality, making it ideal for business documents.
While it is higher in price, its features justify the investment for serious users. One limitation is that it may not be the best fit for very small spaces due to its size. Users looking for portability might want to consider other options.
Overall, the OfficeJet Pro 8125 is a top choice for professionals who print frequently and need a reliable machine. It serves well for small businesses that prioritize quality and efficiency.
Pros
- Fast print speeds for busy environments
- Duplex printing feature for efficiency
- High-quality outputs for professional documents
Cons
- Larger size not suitable for compact spaces
- Higher price point compared to other models
- May not be necessary for light users
Best for: Small businesses needing quality and speed. Not ideal for: Users with limited space.
A powerful option for business-focused printing needs.
Printers Compared Side by Side
This comparison table shows key features of each printer. You can find columns for brand, special features, and more. Check the rows to find the best label printer for small business that matches your needs.
| # | Product | Best for | Brand | Price | Link |
|---|---|---|---|---|---|
| 1 | HP DeskJet 2955 Wireless All-in-One Color Inkjet Printer | Top Pick | HP | $49.99 | Check |
| 2 | Canon PIXMA TS6520 Wireless Color Inkjet Printer | Best for Small Business | Canon | $79 | Check |
| 3 | Canon PIXMA TS4320 | Best Premium | Canon | $69 | Check |
| 4 | Brother Work Smart 1360 Wireless Color Inkjet All-in-One… | Best for Small Spaces | Brother | $99.98 | Check |
| 5 | HP Smart Tank 5003 Wireless All-in-One Ink Tank Printer | Best Design | HP | $169.99 | Check |
| 6 | Canon MegaTank G3270 All-in-One Wireless Color Printer | Best Compact | Canon | $159 | Check |
| 7 | HP DeskJet 4355 Wireless All-in-One Color Inkjet Printer | Best Budget | HP | $59.99 | Check |
| 8 | HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet… | Runner-Up | HP | $109.99 | Check |
| 9 | Brother DCP-L2640DW Wireless Compact Monochrome… | — | Brother | $209.99 | Check |
Prices come from Amazon and change often. The price on Amazon at checkout is the one that applies.
How to Choose Printers
Print Speed
Look for a printer that offers a print speed between 15 to 20 pages per minute (ppm). This range is good for small business tasks. Fast printing helps you complete projects quickly, keeping productivity high.
Wireless Connectivity
Choose a printer with wireless capabilities. This feature allows easy printing from multiple devices. It is essential for working in a team environment, letting everyone print from their computers or phones.
Ink Cost
Consider the ongoing cost of ink cartridges. A printer that can produce a large number of pages with a single set of inks can save you money over time. Aim for printers that can print at least 5,000 black or color pages before needing a refill.
Size and Design
Think about the physical size of the printer. Make sure it fits your workspace. A compact design is great for small offices. The printer should also have a user-friendly interface for easy operation.
Multi-functionality
Look for all-in-one printers that can print, scan, and copy. This adds versatility to your office. A multi-functional printer can handle various tasks without needing extra machines.
How We Reviewed
Where our data comes from
We gathered information from trusted sources like manufacturer websites and customer reviews. Each product was selected based on specs and features relevant to small businesses. Data was cross-checked for accuracy.
How we built this shortlist
We looked at over 20 label printers suitable for small business use. The focus was on features like print speed, connectivity, and cost. Only the best options were included based on user feedback and expert recommendations.
What we ruled out and why
We excluded printers lacking wireless features, slow print speeds, or high ink costs. Any product with negative reviews regarding reliability was also removed. This ensured only trustworthy options made it to the list.
What we did not do
No products were tested by hand or measured in a lab. All data is based on research and available specifications. There were no personal use experiences or subjective scores created.
How often this page is updated
This page will be updated every three months to reflect new products and changes in features. Regular reviews will ensure the information stays accurate and helpful for readers.
Frequently asked questions
What is the best label printer for small business?
The best label printer for small business is the HP DeskJet 2955. It offers wireless printing and is compact enough for small spaces.
How fast should a label printer be?
Aim for a print speed of 15 to 20 pages per minute. This is a good range for keeping productivity high in a small business.
Do I need a multi-functional printer?
A multi-functional printer is helpful. It can print, scan, and copy, saving space and money on separate machines.
What should I consider before buying a label printer?
Consider print speed, wireless connectivity, ink costs, size, and if it has multiple functions. These factors will help you choose wisely.
Can I print from my phone?
Yes, many modern label printers offer wireless capabilities. This allows you to print directly from your phone or tablet.
What to look for
Print Quality
The print quality should be sharp and clear. Look for printers that offer at least 4800 x 1200 optimized dpi (dots per inch). This ensures crisp text and vibrant colors for your labels.
Connectivity Options
Check for various connectivity options like USB and wireless capabilities. Wireless printers allow for easier setup and printing from multiple devices. Ensure it supports connections to your preferred devices.
Size and Weight
Consider the printer’s size and weight. A lighter, more compact printer is easier to move and fits in tighter spaces. Aim for a printer that weighs less than 15 pounds for easy handling.
Durability
Choose a printer known for its durability. Look for models with good reviews regarding build quality. A sturdy printer lasts longer, saving you money over time.
Customer Support
Check for brands that offer strong customer support. Reliable customer service can help you troubleshoot issues and provide assistance when needed. Brands with good support often have better user satisfaction.
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