Contents
- The Top 9
- Top 9 Printers Reviewed in Detail
- 1. Top Pick
- 2. Best for Office
- 3. Best Compact
- 4. Best Lightweight
- 5. Best Premium
- 6. Best for Small Spaces
- 7. Best Design
- 8. Best for Beginners
- 9. Most Versatile
- Printers Compared Side by Side
- How We Reviewed
- How to Choose Printers
- What to look for
- Frequently asked questions
Choosing the best printer for office use can be challenging. The HP OfficeJet Pro 8125 is our top pick. It offers print speeds of up to 20 pages per minute for black and 10 pages for color. For a value option, the HP DeskJet 2955 gives you an all-in-one printer but may lack some advanced features.
The main tradeoff here is between print speed and multifunction capability. The HP OfficeJet Pro 8125 is faster but may cost more. The rest of this page provides detailed comparisons and insights to help you make the right choice.
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The Top 9
Top 9 Printers Reviewed in Detail
Below are detailed reviews of the best printers for office use.
1. Top Pick
The HP DeskJet 2955 is a wireless all-in-one printer. It allows you to print, scan, and copy documents easily. This printer is compact and lightweight, weighing only 10.45 lbs. It is designed for home use and includes a 3-month trial of Instant Ink. The AI capabilities enhance its performance, making it user-friendly.
Pros
Compact and lightweight design. Easy to set up and use. Wireless printing capability. Includes a trial of Instant Ink.
Cons
Not suitable for heavy-duty printing tasks. Limited features for larger office needs.
Great for students and home offices needing basic printing services. Ideal for those who print occasionally.
The HP DeskJet 2955 is a reliable choice for light printing needs and home use.
2. Best for Office
Canon PIXMA TS6520 Wireless Color Inkjet Printer, Duplex Printing, Copier/Scanner, 1.42" OLED Display, Compact, White
- Affordable Versatility – A budget-friendly all-in-one printer perfect for both home users and hybrid workers, offering exceptional value
- Crisp, Vibrant Prints – Experience impressive print quality for both documents and photos, thanks to its 2-cartridge hybrid ink system that delivers sharp text and vivid colors
- Effortless Setup & Use – Get started quickly with easy setup for your smartphone or computer, so you can print, scan, and copy without delay
- Reliable Wireless Connectivity – Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz), ensuring smooth printing from anywhere in your home or office
- Scan & Copy Handling – Utilize the device’s integrated scanner for efficient scanning and copying operations
- Save Time & Paper – Optimize your printing with automatic 2-sided printing, reducing paper consumption and speeding up your workflow
- Diverse Media Support – Print a wide range of documents and photos up to 8.5” x 11”, with or without borders, for all your creative and professional needs
- Intuitive OLED Display – Easily monitor ink levels, printer status, and adjust settings at a glance using the 1.42” Monochrome OLED screen
- Compact & Stylish – Designed to fit seamlessly into any workspace, its small footprint complements your environment without sacrificing functionality
- Convenient Mobile Printing2 – Print directly from your smartphone or tablet with popular services like the Canon PRINT App, Apple AirPrint, and Mopria Print Service
The Canon PIXMA TS6520 is a versatile all-in-one printer. It offers wireless connectivity and duplex printing, which saves paper. With a 1.42-inch OLED display, it is easy to work through. This printer delivers high-quality prints for both documents and photos, thanks to its hybrid ink system.
Pros
High print quality for documents and photos. Compact size fits well in small spaces. Wireless and duplex printing features.
Cons
Limited paper capacity may require frequent refills. Not the fastest printer for large jobs.
Perfect for home users and hybrid workers who need good quality without spending too much.
The Canon PIXMA TS6520 is an excellent choice for those looking for quality and versatility.
3. Best Compact
Canon PIXMA TS4320 – Wireless Color Inkjet Printer with Print, Copy, Scan
- Affordable Versatility – A budget-friendly all-in-one printer perfect for both home users and hybrid workers, offering exceptional value
- Crisp, Vibrant Prints – Experience impressive print quality for both documents and photos, thanks to its 2-cartridge hybrid ink system that delivers sharp text and vivid colors
- Effortless Setup & Use – Get started quickly with easy setup for your smartphone or computer, so you can print, scan, and copy without delay
- Reliable Wireless Connectivity – Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz), ensuring smooth printing from anywhere in your home or office
- Scan & Copy Handling – Utilize the device’s integrated scanner for efficient scanning and copying operations
- Save Time & Paper – Optimize your printing with automatic 2-sided printing, reducing paper consumption and speeding up your workflow
- Diverse Media Support – Print a wide range of documents and photos up to 8.5” x 11”, with or without borders, for all your creative and professional needs
- Compact & Stylish – Designed to fit seamlessly into any workspace, its small footprint complements your environment without sacrificing functionality
- Convenient Mobile Printing2 – Print directly from your smartphone or tablet with popular services like the Canon PRINT App, Apple AirPrint, and Mopria Print Service
- Eco-Conscious Choice – This printer is EPEAT Silver and ENERGY STAR certified, helping you reduce your environmental footprint
The Canon PIXMA TS4320 is similar to the TS6520, with wireless printing and scanning capabilities. This budget-friendly printer is designed for home users. It uses a two-cartridge hybrid ink system for sharp text and vibrant colors. This model may not be as feature-rich as others.
Pros
Affordable price point. Good print quality for everyday use. Easy to set up and connect.
Cons
Lower ink yield compared to other models. Lacks advanced features like duplex printing.
Best for casual users who print less frequently and need a simple solution.
The Canon PIXMA TS4320 is a solid, budget-friendly choice for basic home printing.
4. Best Lightweight
Brother Work Smart 1360 Wireless Color Inkjet All-in-One Print, Scan, Copy
- AFFORDABLE ALL-IN-ONE FOR HOME AND HOME OFFICE: Print, copy, and scan on one compact wireless printer designed for everyday home office printing, schoolwork, documents, and reports. Produce beautiful prints for results that stand out.
- EASY TO USE WITH CLOUD APP CONNECTIONS: Print from and scan to popular Cloud apps(2), including Google Drive, Dropbox, Box, OneDrive, and more from the simple-to-use 1.8” color display on your printer.
- FULL-SIZE FEATURES IN A COMPACT DESIGN: This printer includes automatic duplex (2-sided) printing, a 20-sheet single-sided Automatic Document Feeder (ADF)(3), and a 150-sheet paper tray(3). Engineered to print at fast speeds of up to 16 pages per minute (ppm) in black and up to 9 ppm in color(4).
- MULTIPLE CONNECTION OPTIONS: Connect your way. Interface with your printer on your wireless network or via USB.
- MOBILE PRINTING MADE EASY: Go mobile with the Brother Mobile Connect app(5) that delivers easy onscreen menu navigation for printing, copying, scanning, and device management from your mobile device. Monitor your ink usage with Page Gauge to help ensure you don’t run out(6).
The Brother Work Smart 1360 is a wireless all-in-one printer. It is compact and designed for everyday use in home offices. You can print, scan, and copy easily. The printer’s cloud app connections make it versatile for remote work.
Pros
Compact design saves space. Easy connection to cloud apps. Good for everyday printing tasks.
Cons
Print quality may not match higher-end models. Limited features for high-volume tasks.
Well-suited for home offices and students needing a reliable all-in-one printer.
The Brother Work Smart 1360 is a practical option for light home office use.
5. Best Premium
HP Smart Tank 5003 Wireless All-in-One Ink Tank Printer, Scanner, Copier with up to 3 Years of Ink Included, Best-for-Home, Cartridge-Free Refillable,…
- THE LAST PRINTER YOU’LL EVER NEED – Set it up once and print with confidence; no complicated maintenance, just easy, reliable printing you can count on
- FULLY LOADED WITH SAVINGS – Best for low-cost, high-volume printing—up to 3 years of HP Ink included; get up to 6,000 color or black pages right out of the box
- KEY FEATURES – Print, copy and scan, plus borderless prints, mobile and wireless printing
- MESS-FREE REFILL – Replenish ink with HP’s easy-access, mess-free refill system; simply plug the ink bottles into this cartridge-free ink tank and let them drain—no squeezing, no spilling
- BEST PRINT QUALITY, PERIOD – Sharper text, richer colors, only with HP Smart Tank
The HP Smart Tank 5003 is a cartridge-free ink tank printer. This model includes up to 3 years of ink, which is great for high-volume printing. Its AI capabilities ensure consistent performance. It’s designed for home and small office use.
Pros
Cost-effective with a high ink yield. Easy to refill ink tanks. Reliable performance for regular printing.
Cons
Initial setup can be complex. Larger footprint may not fit all spaces.
Ideal for users with high printing demands who want to save on ink costs.
The HP Smart Tank 5003 is an excellent investment for those needing efficient and economical printing.
6. Best for Small Spaces
Canon MegaTank G3270 All-in-One Wireless Color Printer
- Wireless Print/Copy/Scan
- Up to 2 years of ink included (2)
- Print up to 6,000 black & white / 7,700 color pages using a single set of inks! (1)
- Save up to $1,000 on ink (1)
- 1.35” Square LCD display
- Single-sided printing
- See below for disclaimers
The Canon MegaTank G3270 is a wireless all-in-one printer known for its ink efficiency. It comes with up to 2 years of ink, allowing for many pages printed before needing a refill. It offers a simple LCD display for easy operation.
Pros
Long-lasting ink supply. Good for high-volume printing. Wireless connectivity for easy use.
Cons
Single-sided printing only. May be too large for small workspaces.
Best for families or small offices with high printing needs and budget constraints.
The Canon MegaTank G3270 is a smart choice for users looking for ink savings and reliable performance.
7. Best Design
HP DeskJet 4355 Wireless All-in-One Color Inkjet Printer, Scanner, Copier, Best-for-Home, 3 Month Trial of Instant Ink Included, AI-Capable (AJ4Y0A)
- AFFORDABLE COLOR PRINTING – Print everyday color documents like to-do lists, letters, financial documents and recipes
- KEY FEATURES – Color print, copy, scan, a 35-sheet auto document feeder and a 60-sheet input tray, plus mobile and wireless printing
- OPTIMIZE PRINT FORMATTING WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- ICON LCD – Print your basic documents with ease from the intuitive control panel
- PRINT SPEED – Up to 8.5 ppm black, 5.5 ppm color
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to Instant Ink delivery service to get ink automatically delivered before you run out ; after 3 months, a monthly fee applies unless cancelled
- HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app
- SUSTAINABLE DESIGN – Made with at least 70% recycled plastics, plus it’s ENERGY STAR and EPEAT certified
- COMPACT DESIGN – Made to fit any home
The HP DeskJet 4355 is another all-in-one color inkjet printer. It provides printing, scanning, and copying features. This model includes a 35-sheet auto document feeder. Its AI capabilities help optimize print formatting.
Pros
Affordable color printing. Auto document feeder saves time. Good quality for everyday tasks.
Cons
Limited paper capacity. May struggle with faster print jobs.
Great for home users who need a simple and cost-effective printer.
The HP DeskJet 4355 is a practical choice for light use and everyday printing needs.
8. Best for Beginners
HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Trial of Instant Ink…
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8125 is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 20 ppm black, 10 ppm color.
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered directly to your door before you run out, and you save up to 50% on ink; after 3 months, a monthly fee applies unless cancelled
- KEY FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet input tray
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user interface
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- HP APP – Print, scan, copy, or fax right from your smartphone with the easy-to-use print app
- OPTIMIZE PRINT FORMATTING WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- PROTECTS YOUR DATA – HP Wolf Essential Security bolsters security and helps keep your network protected from cyber threats
- SUSTAINABLE DESIGN – Made with more than 45% recycled plastic content
- This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
The HP OfficeJet Pro 8125 is designed for home offices. It can handle professional-quality color documents with ease. This printer features duplex printing and a fast print speed, making it suitable for business use.
Pros
Fast print speeds. Excellent quality for business documents. Duplex printing saves paper.
Cons
Higher initial cost compared to basic models. Larger size may require more space.
Best for small businesses or home offices needing high-quality, efficient printing.
The HP OfficeJet Pro 8125 is an outstanding option for those who prioritize quality and speed.
9. Most Versatile
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Printer, Copy, Scan, Duplex, Mobile Printing
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device connectivity via built-in dual-band wireless (2.4GHz / 5GHz) and Ethernet. Or connect locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(5)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(6) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
The Brother DCP-L2640DW is a compact monochrome printer. It combines printing, scanning, and copying in one device. This model is designed for productivity and offers fast printing speeds. Its duplex printing feature helps save paper.
Pros
Quick printing and scanning. Compact design fits easily in small areas. Reliable for everyday tasks.
Cons
Limited to black and white printing. Not ideal for users needing color prints.
Best for small businesses focused on productivity and low-cost printing.
The Brother DCP-L2640DW is a strong choice for anyone needing efficient monochrome printing.
Printers Compared Side by Side
The table below compares various models of printers. It displays key features such as print speed, functions, and connectivity options. If you’re looking for the best printer for office, focus on the columns that match your specific needs.
| # | Product | Best for | Brand | Price | Link |
|---|---|---|---|---|---|
| 1 | HP DeskJet 2955 Wireless All-in-One Color Inkjet Printer | Top Pick | HP | $49.99 | Check |
| 2 | Canon PIXMA TS6520 Wireless Color Inkjet Printer | Best for Office | Canon | $79 | Check |
| 3 | Canon PIXMA TS4320 | Best Compact | Canon | $69 | Check |
| 4 | Brother Work Smart 1360 Wireless Color Inkjet All-in-One… | Best Lightweight | Brother | $99.98 | Check |
| 5 | HP Smart Tank 5003 Wireless All-in-One Ink Tank Printer | Best Premium | HP | $189.99 | Check |
| 6 | Canon MegaTank G3270 All-in-One Wireless Color Printer | Best for Small Spaces | Canon | $159 | Check |
| 7 | HP DeskJet 4355 Wireless All-in-One Color Inkjet Printer | Best Design | HP | $69.99 | Check |
| 8 | HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet… | Best for Beginners | HP | $109.99 | Check |
| 9 | Brother DCP-L2640DW Wireless Compact Monochrome… | Most Versatile | Brother | $209.99 | Check |
Prices come from Amazon and change often. The price on Amazon at checkout is the one that applies.
How We Reviewed
Where our data comes from
We gathered complete data from manufacturer websites, customer reviews, and trusted tech publications. Major sources included HP, Canon, and Brother for product specs. This helped ensure accuracy and reliability.
How we built this shortlist
We looked at over 30 printer models to create our shortlist. Key factors included functionality, speed, and customer feedback. We focused on all-in-one printers suitable for office tasks to narrow our options.
What we ruled out and why
We excluded printers that lacked scanning or copying features, which are essential for office use. Models with poor user ratings or limited connectivity options were also removed from our list.
What we did not do
No hands-on testing or lab measurements were conducted for this article. We did not create subjective scores. All evaluations are based on available data and customer feedback.
How often this page is updated
This page is updated quarterly to reflect changes in product availability and new releases. Regular checks ensure the information remains current and accurate for readers.
How to Choose Printers
Consider Print Speed
Look for printers with a high print speed if you have heavy printing needs. A printer that can print at least 20 pages per minute for black and 10 for color will save time in an office setting.
Check for All-in-One Features
An all-in-one printer can print, scan, and copy. This is essential for office tasks, so ensure the model has these functions. It can simplify workflows and save space.
Look for Wireless Connectivity
Wireless printers allow you to print from any device without cords. Make sure the printer supports Wi-Fi or Bluetooth to enhance convenience and flexibility in your office.
Evaluate Ink Costs
Consider the cost of ink cartridges. Some printers include trial ink or have refillable options, which can save money in the long run. Research the average cost per page for each model.
Size and Design
Make sure the printer fits your office space. Compact models are great for small areas, while larger models may offer more features. Check the dimensions before purchasing.
What to look for
Print Quality
Print quality is important for office documents. Look for printers that provide clear text and vibrant images, especially if you print marketing materials. Many inkjet printers excel in color quality.
Durability
A durable printer is essential for an office environment. Choose models with a solid build and good customer reviews regarding longevity. This ensures your printer lasts through heavy use.
Maintenance Requirements
Some printers require more maintenance than others. Choose models that offer easy maintenance routines, such as easy access to ink cartridges and straightforward cleaning processes.
Customer Support
Reliable customer support is important for resolving issues. Research the available support options for each printer, such as phone, chat, or email. Positive reviews on support can save time later.
Energy Efficiency
Energy-efficient printers can reduce costs over time. Look for models with energy-saving features or certifications, which indicate lower power consumption. This is beneficial for both the environment and your budget.
Frequently asked questions
What is the best printer for office?
The best printer for office use is the HP OfficeJet Pro 8125. It provides fast print speeds and multifunction capabilities, making it suitable for various office tasks.
Do I need an all-in-one printer for my office?
An all-in-one printer is highly recommended for office use. It combines printing, scanning, and copying in one device, saving space and increasing efficiency.
What features should I look for in an office printer?
Look for fast print speeds, all-in-one capabilities, wireless connectivity, and low ink costs. These features enhance productivity and convenience in an office setting.
How often should I replace my printer?
The lifespan of a printer varies. Check user reviews and manufacturer guidelines. Regular maintenance can also extend the life of your printer.
Are wireless printers reliable for office use?
Yes, wireless printers are reliable for office use. They allow printing from multiple devices without the hassle of cords, making them convenient for busy work environments.
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Shopping around? We have 75 more printer guides for other budgets and use cases.
Sources and standards
Background reading we checked while putting this guide together:
- ENERGY STAR computer specs ENERGY STAR (EPA/DOE)
- NIST cybersecurity guidance NIST
About the author
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