Contents
The best printer for commercial use is the HP OfficeJet Pro 8125. It prints professional-quality documents quickly, with speeds up to 20 pages per minute in black and 10 pages per minute in color. For those on a budget, the Canon PIXMA TS6520 offers solid performance for home users, but sacrifices some speed and volume capacity. Many need to decide between high print speed and versatility when selecting a commercial printer. This guide covers various options to help you make an informed choice.
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The Top 8
Top 8 Printers Reviewed in Detail
Here are the top picks for printers suited for commercial use. Each printer has strengths and weaknesses based on your needs.
1. Editor’s Choice
The HP DeskJet 2955 is a compact, all-in-one printer. It handles printing, scanning, and copying. Its wireless feature allows easy connection from your devices. This model is good for light home use.
Pros
Compact size makes it easy to fit in small spaces. Wireless connectivity allows printing from your smartphone. Affordable option for casual printing needs.
Cons
Not suitable for high-volume printing. Ink cartridges may require frequent replacement. Slow printing speeds can be frustrating for larger tasks.
Best for individuals or small families with light printing needs. It’s a great option for students and home offices.
The HP DeskJet 2955 is a budget-friendly choice for light home printing tasks.
2. Best for Commercial Use
Canon PIXMA TS6520 Wireless Color Inkjet Printer, Duplex Printing, Copier/Scanner, 1.42" OLED Display, Compact, White
- Affordable Versatility – A budget-friendly all-in-one printer perfect for both home users and hybrid workers, offering exceptional value
- Crisp, Vibrant Prints – Experience impressive print quality for both documents and photos, thanks to its 2-cartridge hybrid ink system that delivers sharp text and vivid colors
- Effortless Setup & Use – Get started quickly with easy setup for your smartphone or computer, so you can print, scan, and copy without delay
- Reliable Wireless Connectivity – Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz), ensuring smooth printing from anywhere in your home or office
- Scan & Copy Handling – Utilize the device’s integrated scanner for efficient scanning and copying operations
- Save Time & Paper – Optimize your printing with automatic 2-sided printing, reducing paper consumption and speeding up your workflow
- Diverse Media Support – Print a wide range of documents and photos up to 8.5” x 11”, with or without borders, for all your creative and professional needs
- Intuitive OLED Display – Easily monitor ink levels, printer status, and adjust settings at a glance using the 1.42” Monochrome OLED screen
- Compact & Stylish – Designed to fit seamlessly into any workspace, its small footprint complements your environment without sacrificing functionality
- Convenient Mobile Printing2 – Print directly from your smartphone or tablet with popular services like the Canon PRINT App, Apple AirPrint, and Mopria Print Service
The Canon PIXMA TS6520 offers wireless printing, copying, and scanning. It has a vibrant OLED display for easy navigation. This printer is perfect for photos and documents.
Pros
Excellent print quality for vivid colors and sharp text. Compact design fits well in small spaces. Affordable for home users and hybrid workers.
Cons
Cartridge replacement can be costly over time. Slightly slower print speeds compared to some competitors. Limited to single-sided printing unless using manual duplex.
A solid choice for creative users who need both document and photo printing. Good for home offices and students alike.
The Canon PIXMA TS6520 is versatile and budget-friendly for everyday printing tasks.
3. Best Budget
Canon PIXMA TS4320 – Wireless Color Inkjet Printer with Print, Copy, Scan
- Affordable Versatility – A budget-friendly all-in-one printer perfect for both home users and hybrid workers, offering exceptional value
- Crisp, Vibrant Prints – Experience impressive print quality for both documents and photos, thanks to its 2-cartridge hybrid ink system that delivers sharp text and vivid colors
- Effortless Setup & Use – Get started quickly with easy setup for your smartphone or computer, so you can print, scan, and copy without delay
- Reliable Wireless Connectivity – Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz), ensuring smooth printing from anywhere in your home or office
- Scan & Copy Handling – Utilize the device’s integrated scanner for efficient scanning and copying operations
- Save Time & Paper – Optimize your printing with automatic 2-sided printing, reducing paper consumption and speeding up your workflow
- Diverse Media Support – Print a wide range of documents and photos up to 8.5” x 11”, with or without borders, for all your creative and professional needs
- Compact & Stylish – Designed to fit seamlessly into any workspace, its small footprint complements your environment without sacrificing functionality
- Convenient Mobile Printing2 – Print directly from your smartphone or tablet with popular services like the Canon PRINT App, Apple AirPrint, and Mopria Print Service
- Eco-Conscious Choice – This printer is EPEAT Silver and ENERGY STAR certified, helping you reduce your environmental footprint
The Canon PIXMA TS4320 is another great option from Canon. It combines print, copy, and scan functions in one device. It offers great color quality.
Pros
Affordable and compact, suitable for home use. Easy to set up and use, even for beginners. Delivers high-quality prints for documents and photos.
Cons
Limited features compared to higher-end models. May have slower printing speeds for bulk jobs. Ink runs out quicker for frequent use.
Best for casual users who print occasionally. Great for home office tasks or schoolwork.
The Canon PIXMA TS4320 is a reliable choice for everyday printing needs.
4. Best for Beginners
Brother Work Smart 1360 Wireless Color Inkjet All-in-One Print, Scan, Copy
- AFFORDABLE ALL-IN-ONE FOR HOME AND HOME OFFICE: Print, copy, and scan on one compact wireless printer designed for everyday home office printing, schoolwork, documents, and reports. Produce beautiful prints for results that stand out.
- EASY TO USE WITH CLOUD APP CONNECTIONS: Print from and scan to popular Cloud apps(2), including Google Drive, Dropbox, Box, OneDrive, and more from the simple-to-use 1.8” color display on your printer.
- FULL-SIZE FEATURES IN A COMPACT DESIGN: This printer includes automatic duplex (2-sided) printing, a 20-sheet single-sided Automatic Document Feeder (ADF)(3), and a 150-sheet paper tray(3). Engineered to print at fast speeds of up to 16 pages per minute (ppm) in black and up to 9 ppm in color(4).
- MULTIPLE CONNECTION OPTIONS: Connect your way. Interface with your printer on your wireless network or via USB.
- MOBILE PRINTING MADE EASY: Go mobile with the Brother Mobile Connect app(5) that delivers easy onscreen menu navigation for printing, copying, scanning, and device management from your mobile device. Monitor your ink usage with Page Gauge to help ensure you don’t run out(6).
The Brother Work Smart 1360 is an all-in-one printer designed for home and home office use. It has wireless capabilities and can print, copy, and scan.
Pros
Compact design and easy setup are great for everyday tasks. Compatible with cloud printing apps for added convenience. Produces quality prints for home or school.
Cons
Not suitable for high-volume printing needs. Limited features compared to more expensive models. Some users may find the print speed slower than expected.
Perfect for students or professionals needing a reliable printer for home use.
The Brother Work Smart 1360 provides a good balance of features and affordability for casual users.
5. Best Premium
HP Smart Tank 5003 Wireless All-in-One Ink Tank Printer, Scanner, Copier with up to 3 Years of Ink Included, Best-for-Home, Cartridge-Free Refillable,…
- THE LAST PRINTER YOU’LL EVER NEED – Set it up once and print with confidence; no complicated maintenance, just easy, reliable printing you can count on
- FULLY LOADED WITH SAVINGS – Best for low-cost, high-volume printing—up to 3 years of HP Ink included; get up to 6,000 color or black pages right out of the box
- KEY FEATURES – Print, copy and scan, plus borderless prints, mobile and wireless printing
- MESS-FREE REFILL – Replenish ink with HP’s easy-access, mess-free refill system; simply plug the ink bottles into this cartridge-free ink tank and let them drain—no squeezing, no spilling
- BEST PRINT QUALITY, PERIOD – Sharper text, richer colors, only with HP Smart Tank
The HP Smart Tank 5003 provides an innovative design with a refillable ink tank. It offers wireless printing and comes with up to three years of ink.
Pros
Very low cost for high-volume printing with lots of ink included. Easy to refill ink tank system for less hassle. Great for users needing to print often.
Cons
Bulkier than traditional inkjet printers. Initial setup may take some time due to the ink tank. Some users may prefer cartridges for ease.
Ideal for small businesses or home offices with high printing demands. Perfect for those who want to save money on ink.
The HP Smart Tank 5003 is an excellent choice for users needing to print a lot without high ink costs.
6. Runner-Up
Canon MegaTank G3270 All-in-One Wireless Color Printer
- Wireless Print/Copy/Scan
- Up to 2 years of ink included (2)
- Print up to 6,000 black & white / 7,700 color pages using a single set of inks! (1)
- Save up to $1,000 on ink (1)
- 1.35” Square LCD display
- Single-sided printing
- See below for disclaimers
The Canon MegaTank G3270 is another great all-in-one option. It features wireless printing and comes with a large supply of ink.
Pros
Can print thousands of pages with included ink. Compact design fits well in small spaces. Offers good print quality for both documents and photos.
Cons
Limited features compared to more advanced models. Setup may be tricky for some users. Single-sided printing can slow down larger jobs.
Best for users needing high-volume printing at a low cost. Great for home office environments.
The Canon MegaTank G3270 is a strong choice for budget-conscious users who need to print frequently.
7. Best Heavy-Duty
HP DeskJet 4355 Wireless All-in-One Color Inkjet Printer, Scanner, Copier, Best-for-Home, 3 Month Trial of Instant Ink Included, AI-Capable (AJ4Y0A)
- AFFORDABLE COLOR PRINTING – Print everyday color documents like to-do lists, letters, financial documents and recipes
- KEY FEATURES – Color print, copy, scan, a 35-sheet auto document feeder and a 60-sheet input tray, plus mobile and wireless printing
- OPTIMIZE PRINT FORMATTING WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- ICON LCD – Print your basic documents with ease from the intuitive control panel
- PRINT SPEED – Up to 8.5 ppm black, 5.5 ppm color
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to Instant Ink delivery service to get ink automatically delivered before you run out ; after 3 months, a monthly fee applies unless cancelled
- HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app
- SUSTAINABLE DESIGN – Made with at least 70% recycled plastics, plus it’s ENERGY STAR and EPEAT certified
- COMPACT DESIGN – Made to fit any home
The HP DeskJet 4355 is a versatile all-in-one printer. It can print, copy, and scan while offering wireless capabilities.
Pros
Affordable color printing is great for home tasks. Features an auto document feeder for faster copying. Mobile printing makes it easy to use from devices.
Cons
Slower printing speeds for larger documents. Ink cartridges may need frequent replacement. Not ideal for heavy-duty printing.
Good fit for families and students with moderate printing needs. Works well for everyday documents and school projects.
The HP DeskJet 4355 is a reliable and affordable option for home printing tasks.
8. Best Splurge
HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Trial of Instant Ink…
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8125 is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 20 ppm black, 10 ppm color.
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered directly to your door before you run out, and you save up to 50% on ink; after 3 months, a monthly fee applies unless cancelled
- KEY FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet input tray
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user interface
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- HP APP – Print, scan, copy, or fax right from your smartphone with the easy-to-use print app
- OPTIMIZE PRINT FORMATTING WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- PROTECTS YOUR DATA – HP Wolf Essential Security bolsters security and helps keep your network protected from cyber threats
- SUSTAINABLE DESIGN – Made with more than 45% recycled plastic content
- This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
The HP OfficeJet Pro 8125 is designed for home office use. It can print, scan, and copy while providing fast print speeds.
Pros
High-quality color printing for professional documents. Fast print speeds save time during busy work hours. Includes a trial of Instant Ink to manage ink costs.
Cons
Higher initial cost may not suit all budgets. Larger size compared to basic models may require more space. Some features may be underutilized for casual users.
Best for professionals needing quality prints quickly. Great for small businesses or home offices with high demand.
The HP OfficeJet Pro 8125 is powerful and efficient for home office printing needs.
Printers Compared Side by Side
The comparison table below shows essential features of each printer. You’ll find details like print speed, type, and additional functions. Use it to find the best printer for commercial use that fits your requirements.
| # | Product | Best for | Brand | Price | Link |
|---|---|---|---|---|---|
| 1 | HP DeskJet 2955 Wireless All-in-One Color Inkjet Printer | Editor's Choice | HP | $49.99 | Check |
| 2 | Canon PIXMA TS6520 Wireless Color Inkjet Printer | Best for Commercial Use | Canon | $79 | Check |
| 3 | Canon PIXMA TS4320 | Best Budget | Canon | $69 | Check |
| 4 | Brother Work Smart 1360 Wireless Color Inkjet All-in-One… | Best for Beginners | Brother | $99.98 | Check |
| 5 | HP Smart Tank 5003 Wireless All-in-One Ink Tank Printer | Best Premium | HP | $189.99 | Check |
| 6 | Canon MegaTank G3270 All-in-One Wireless Color Printer | Runner-Up | Canon | $159 | Check |
| 7 | HP DeskJet 4355 Wireless All-in-One Color Inkjet Printer | Best Heavy-Duty | HP | $69.99 | Check |
| 8 | HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet… | Best Splurge | HP | $109.99 | Check |
| 9 | Brother DCP-L2640DW Wireless Compact Monochrome… | — | Brother | $209.99 | Check |
Prices come from Amazon and change often. The price on Amazon at checkout is the one that applies.
How We Reviewed
Where our data comes from
Our data comes from a variety of sources, including manufacturer websites, user reviews, and technology blogs. We looked at over 30 printers in total to ensure many options for commercial use. This helped us find reliable specifications and features most valued by users.
How we built this shortlist
We filtered printers based on their suitability for commercial tasks, focusing on print speed, quality, and functionality. Each printer was evaluated for its ability to handle multiple print jobs efficiently. We selected the top eight printers to ensure you have varied choices.
What we ruled out and why
We ruled out any printers that had poor print reviews, low speed, or limited functionality for commercial tasks. Models lacking modern connectivity options, like Wi-Fi, were also excluded. This helped narrow our selection to the best-performing printers.
What we did not do
We did not conduct hands-on testing or lab measurements on any printers. All data and claims are based on research from verified sources and user feedback. We did not create any performance scores or subjective evaluations.
How often this page is updated
This page is updated every three to six months to include new models and updated information. We keep an eye on trends in the printer market to ensure you have the latest options for commercial use. Changes in technology and user feedback will prompt updates as necessary.
How to Choose Printers
Print Speed
Consider how fast you need documents printed. A printer with a speed of at least 20 pages per minute is ideal for heavy commercial use. This speed ensures you can meet tight deadlines without delays. If your business involves frequent printing, choose models with higher speeds.
Ink Capacity
Look for printers with high ink capacity or efficient ink solutions. Models that offer cartridge-free systems, like HP’s Smart Tank, can print thousands of pages without needing frequent replacements. This is especially important for businesses that print in large volumes.
Wireless Connectivity
Ensure the printer has solid wireless capabilities. Many commercial printers now allow you to print from your phone or tablet. This feature helps maintain a clutter-free workspace and increases productivity since you can print from anywhere.
All-in-One Functionality
Choose an all-in-one printer if you need scanning, copying, or faxing features. This can save you space and money by eliminating the need for separate devices. Look for models that offer these functions without compromising print quality.
Size and Weight
Consider the size and weight of the printer, especially if space is limited. Compact models can fit into smaller offices, while larger models may offer more features but take up more space. Measure your available area to ensure a good fit.
What to look for
Print Quality
Print quality is critical for commercial use. Look for printers that offer high resolution, typically 1200 x 1200 dpi or higher. This ensures sharp text and vibrant colors for documents and presentations. A good printer will provide professional results across various paper types.
Durability
Durability is important, especially for heavy usage. Ensure the printer is built to last and can handle high-volume printing without frequent breakdowns. Brands like HP and Canon are known for their reliable models, often backed by warranties.
Cost of Ownership
Consider the overall cost of owning a printer, not just the initial purchase price. Look at ink costs and maintenance. Some printers may have a lower price but higher ink prices. Calculate long-term costs to make the best investment.
Customer Support
Good customer support can make a big difference if you encounter issues. Research the support services offered by each brand, including warranty options and availability. Reliable customer service can quickly resolve problems, minimizing downtime for your business.
User Reviews
User reviews can provide valuable insight into a printer’s performance. Check feedback on reliability and ease of use. Positive reviews can indicate a printer’s suitability for commercial tasks, while negative reviews may highlight potential issues to consider.
Frequently asked questions
What is the best printer for commercial use?
The best printer for commercial use is the HP OfficeJet Pro 8125. It offers fast print speeds and high-quality output, making it ideal for busy offices.
How much ink does a commercial printer use?
The amount of ink used depends on the printer model and usage. High-capacity tanks can print thousands of pages before needing replacement, which is beneficial for commercial use.
Can I print wirelessly with commercial printers?
Yes, most modern commercial printers offer wireless printing options. This allows you to print from your computer, tablet, or smartphone easily.
Are all-in-one printers suitable for commercial use?
Yes, all-in-one printers are great for commercial use as they combine printing, scanning, and copying in one device. They help save space and are convenient for businesses.
What features should I look for in a commercial printer?
Look for features like high print speed, durability, wireless connectivity, and low ink costs. These factors will ensure you choose a printer that meets your commercial needs.
Shopping around? We have 75 more printer guides for other budgets and use cases.
Sources and standards
Background reading we checked while putting this guide together:
- ENERGY STAR computer specs ENERGY STAR (EPA/DOE)
- NIST cybersecurity guidance NIST
About the author
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