Contents
Finding the best printer for writers can be tough. The HP DeskJet 2955 is a great choice. It combines a printer, scanner, and copier in one compact design. It also offers a three-month trial of Instant Ink, which helps keep your ink supply steady. The Canon PIXMA TS6520 offers a budget-friendly option. You sacrifice some advanced features but still get vibrant prints and duplex printing capabilities.
One tradeoff many face is between all-in-one features and print quality. The HP DeskJet 2955 provides essential functions, while the Canon PIXMA TS6520 shines in print quality. The rest of this page guides you through more options to suit your writing needs and goals.
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The Top 8
Top 8 Printers Reviewed in Detail
Here are the top printers for writers, chosen for their features.
1. Editor’s Choice
The HP DeskJet 2955 is an all-in-one color inkjet printer designed for home use. It combines printing, scanning, and copying in a compact design. This printer is lightweight at 10.45 lbs, making it easy to fit in tight spaces. It also offers a three-month trial of Instant Ink, which delivers ink directly to your door when you run low.
When compared to the other models, the DeskJet 2955 excels in providing essential functions without overwhelming you with features. Unlike more expensive models, it does not have a high page yield or advanced printing options. However, it is still effective for everyday writing tasks and can handle various paper types.
One limitation is that it may not be the best choice for heavy-duty printing. If you produce large volumes regularly, you may need a more sturdy model. it serves well for light to moderate writing needs.
Pros
- Compact design with all-in-one functionality.
- Three-month trial of Instant Ink included.
- Lightweight, making it easy to move.
Cons
- Not ideal for high-volume printing.
- Limited advanced features compared to pricier models.
Best for: Casual writers needing basic functions. Not ideal for: Users printing large volumes regularly.
This is a reliable option for everyday writing tasks.
2. Best for Writers
Canon PIXMA TS6520 Wireless Color Inkjet Printer, Duplex Printing, Copier/Scanner, 1.42" OLED Display, Compact, White
- Affordable Versatility – A budget-friendly all-in-one printer perfect for both home users and hybrid workers, offering exceptional value
- Crisp, Vibrant Prints – Experience impressive print quality for both documents and photos, thanks to its 2-cartridge hybrid ink system that delivers sharp text and vivid colors
- Effortless Setup & Use – Get started quickly with easy setup for your smartphone or computer, so you can print, scan, and copy without delay
- Reliable Wireless Connectivity – Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz), ensuring smooth printing from anywhere in your home or office
- Scan & Copy Handling – Utilize the device’s integrated scanner for efficient scanning and copying operations
- Save Time & Paper – Optimize your printing with automatic 2-sided printing, reducing paper consumption and speeding up your workflow
- Diverse Media Support – Print a wide range of documents and photos up to 8.5” x 11”, with or without borders, for all your creative and professional needs
- Intuitive OLED Display – Easily monitor ink levels, printer status, and adjust settings at a glance using the 1.42” Monochrome OLED screen
- Compact & Stylish – Designed to fit seamlessly into any workspace, its small footprint complements your environment without sacrificing functionality
- Convenient Mobile Printing2 – Print directly from your smartphone or tablet with popular services like the Canon PRINT App, Apple AirPrint, and Mopria Print Service
The Canon PIXMA TS6520 is known for its impressive print quality. It features a hybrid ink system that delivers crisp text and vibrant colors. This model also includes duplex printing, allowing you to print on both sides of the paper automatically. The 1.42″ OLED display provides easy navigation of its features, making it user-friendly.
Compared to the other picks, the PIXMA TS6520 excels in print quality. While the HP DeskJet 2955 focuses on basic functions, this model offers more versatility. It’s suitable for both document printing and photo printing, making it ideal for writers who appreciate high-quality prints.
One limitation is that it may not be the best choice for very high-volume printing. Writers producing large amounts of work regularly may find this model less efficient than others. Still, for those who value quality over quantity, it is an excellent choice.
Pros
- Impressive print quality for documents and photos.
- Duplex printing saves paper.
- User-friendly 1.42″ OLED display.
Cons
- Not the best option for high-volume printing.
- More expensive than basic models.
Best for: Writers prioritizing print quality. Not ideal for: Heavy users needing high output.
This printer delivers great quality for all your writing projects.
3. Best Value
Canon PIXMA TS4320 – Wireless Color Inkjet Printer with Print, Copy, Scan
- Affordable Versatility – A budget-friendly all-in-one printer perfect for both home users and hybrid workers, offering exceptional value
- Crisp, Vibrant Prints – Experience impressive print quality for both documents and photos, thanks to its 2-cartridge hybrid ink system that delivers sharp text and vivid colors
- Effortless Setup & Use – Get started quickly with easy setup for your smartphone or computer, so you can print, scan, and copy without delay
- Reliable Wireless Connectivity – Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz), ensuring smooth printing from anywhere in your home or office
- Scan & Copy Handling – Utilize the device’s integrated scanner for efficient scanning and copying operations
- Save Time & Paper – Optimize your printing with automatic 2-sided printing, reducing paper consumption and speeding up your workflow
- Diverse Media Support – Print a wide range of documents and photos up to 8.5” x 11”, with or without borders, for all your creative and professional needs
- Compact & Stylish – Designed to fit seamlessly into any workspace, its small footprint complements your environment without sacrificing functionality
- Convenient Mobile Printing2 – Print directly from your smartphone or tablet with popular services like the Canon PRINT App, Apple AirPrint, and Mopria Print Service
- Eco-Conscious Choice – This printer is EPEAT Silver and ENERGY STAR certified, helping you reduce your environmental footprint
The Canon PIXMA TS4320 is an affordable all-in-one printer suitable for writers. It offers printing, scanning, and copying functions, making it versatile for various tasks. It is compact, so it fits well in smaller workspaces while providing good print quality. The hybrid ink system allows for sharp text and vivid colors, perfect for documents and graphics.
When compared to other models, the TS4320 stands out for its budget-friendly price. However, it lacks some advanced features of pricier models like the duplex printing found in the TS6520. Still, it meets the basic needs for casual writers who want a reliable printer.
One limitation is that it may not handle large volumes efficiently. Writers with heavy workloads may prefer a model designed for higher output. Yet, this printer serves as a good entry-level choice for those starting with home printing.
Pros
- Affordable with essential all-in-one features.
- Compact design fits small spaces.
- Hybrid ink system for quality prints.
Cons
- Not suitable for high-volume printing.
- Lacks advanced features like duplex printing.
Best for: Writers on a budget. Not ideal for: Users printing large volumes regularly.
A solid choice for those needing basic printing capabilities.
4. Best for Beginners
Brother Work Smart 1360 Wireless Color Inkjet All-in-One Print, Scan, Copy
- AFFORDABLE ALL-IN-ONE FOR HOME AND HOME OFFICE: Print, copy, and scan on one compact wireless printer designed for everyday home office printing, schoolwork, documents, and reports. Produce beautiful prints for results that stand out.
- EASY TO USE WITH CLOUD APP CONNECTIONS: Print from and scan to popular Cloud apps(2), including Google Drive, Dropbox, Box, OneDrive, and more from the simple-to-use 1.8” color display on your printer.
- FULL-SIZE FEATURES IN A COMPACT DESIGN: This printer includes automatic duplex (2-sided) printing, a 20-sheet single-sided Automatic Document Feeder (ADF)(3), and a 150-sheet paper tray(3). Engineered to print at fast speeds of up to 16 pages per minute (ppm) in black and up to 9 ppm in color(4).
- MULTIPLE CONNECTION OPTIONS: Connect your way. Interface with your printer on your wireless network or via USB.
- MOBILE PRINTING MADE EASY: Go mobile with the Brother Mobile Connect app(5) that delivers easy onscreen menu navigation for printing, copying, scanning, and device management from your mobile device. Monitor your ink usage with Page Gauge to help ensure you don’t run out(6).
The Brother Work Smart 1360 is an all-in-one printer designed for home and small office needs. It excels in everyday tasks like printing, copying, and scanning. This model has wireless capabilities, allowing you to print from various devices easily. It is also compact, making it a great choice for limited spaces.
Compared to other printers, the Work Smart 1360 offers good value with its everyday functionality. While it may lack some advanced features like duplex printing, it compensates with ease of use. It is particularly effective for students and casual writers who need reliable performance for schoolwork and reports.
One drawback is that the print quality may not match that of high-end models. Writers looking for top-tier print quality may want to consider other options. However, it remains a practical choice for those prioritizing function over form.
Pros
- Compact and easy to use.
- Wireless printing and scanning capabilities.
- Affordable all-in-one functionality.
Cons
- Print quality may not match higher-end models.
- Lacks duplex printing feature.
Best for: Students and casual writers. Not ideal for: Users needing high-quality prints.
A practical choice for basic writing tasks.
5. Most Versatile
HP Smart Tank 5003 Wireless All-in-One Ink Tank Printer, Scanner, Copier with up to 3 Years of Ink Included, Best-for-Home, Cartridge-Free Refillable,…
- THE LAST PRINTER YOU’LL EVER NEED – Set it up once and print with confidence; no complicated maintenance, just easy, reliable printing you can count on
- FULLY LOADED WITH SAVINGS – Best for low-cost, high-volume printing—up to 3 years of HP Ink included; get up to 6,000 color or black pages right out of the box
- KEY FEATURES – Print, copy and scan, plus borderless prints, mobile and wireless printing
- MESS-FREE REFILL – Replenish ink with HP’s easy-access, mess-free refill system; simply plug the ink bottles into this cartridge-free ink tank and let them drain—no squeezing, no spilling
- BEST PRINT QUALITY, PERIOD – Sharper text, richer colors, only with HP Smart Tank
The HP Smart Tank 5003 is an all-in-one printer designed for cost-effective and high-volume printing. It comes with up to three years of ink included, allowing you to print thousands of pages without worrying about running out. Its cartridge-free design makes it easy to refill and maintain. This printer is ideal for writers who print often and need a reliable solution.
When compared to other printers, the Smart Tank 5003 stands out for its long-lasting ink supply. While models like the Canon PIXMA TS6520 offer great print quality, this model prioritizes cost savings. However, it may not have the same level of print detail as higher-end options.
One limitation is that it could be overkill for casual writers. Those who write occasionally might find this model is more than they need. Yet, for serious writers, it provides substantial savings on ink costs and high-capacity printing.
Pros
- Up to three years of ink included.
- Cartridge-free design for easy refills.
- High-volume printing capability.
Cons
- May be too much for casual users.
- Print quality may be lower than premium models.
Best for: Writers needing high-volume printing. Not ideal for: Occasional writers.
This is an excellent choice for serious writers focused on cost savings.
6. Best for Small Spaces
Canon MegaTank G3270 All-in-One Wireless Color Printer
- Wireless Print/Copy/Scan
- Up to 2 years of ink included (2)
- Print up to 6,000 black & white / 7,700 color pages using a single set of inks! (1)
- Save up to $1,000 on ink (1)
- 1.35” Square LCD display
- Single-sided printing
- See below for disclaimers
The Canon MegaTank G3270 is designed for wireless printing, copying, and scanning. With up to two years of ink included, you can print thousands of documents without frequent replacements. This model is compact and perfect for small workspaces while delivering good print quality for documents.
Compared to other printers, the MegaTank G3270 offers significant savings on ink costs. It stands out for its high page yield, making it ideal for writers with regular output. However, it might lack some advanced features found in higher-priced models, like duplex printing.
One downside is that it may not produce the same print detail as premium printers. Writers focused on high-quality graphics may want to explore other options. Nevertheless, it serves as an efficient choice for everyday writing needs.
Pros
- Up to two years of ink included.
- Compact and wireless design.
- High page yield for cost savings.
Cons
- Print quality may not match premium models.
- Lacks duplex printing feature.
Best for: Writers wanting cost-effective printing. Not ideal for: Users needing premium print quality.
A smart choice for writers focused on ink savings.
7. Best Heavy-Duty
HP DeskJet 4355 Wireless All-in-One Color Inkjet Printer, Scanner, Copier, Best-for-Home, 3 Month Trial of Instant Ink Included, AI-Capable (AJ4Y0A)
- AFFORDABLE COLOR PRINTING – Print everyday color documents like to-do lists, letters, financial documents and recipes
- KEY FEATURES – Color print, copy, scan, a 35-sheet auto document feeder and a 60-sheet input tray, plus mobile and wireless printing
- OPTIMIZE PRINT FORMATTING WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- ICON LCD – Print your basic documents with ease from the intuitive control panel
- PRINT SPEED – Up to 8.5 ppm black, 5.5 ppm color
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to Instant Ink delivery service to get ink automatically delivered before you run out ; after 3 months, a monthly fee applies unless cancelled
- HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app
- SUSTAINABLE DESIGN – Made with at least 70% recycled plastics, plus it’s ENERGY STAR and EPEAT certified
- COMPACT DESIGN – Made to fit any home
The HP DeskJet 4355 is a reliable all-in-one printer that provides basic printing, scanning, and copying functions. Its wireless capabilities enable easy printing from multiple devices. The compact design is suitable for small spaces, making it great for home offices or student environments.
When compared to other printers, the DeskJet 4355 offers essential features for everyday use. It performs well for printing letters, recipes, and to-do lists. However, it may not have the best print quality compared to the Canon models, which excel in detail and color vibrancy.
One limitation is that it might not meet the needs of heavy users who require high-volume printing. Casual writers will find it sufficient, but those with larger workloads may want to consider a more sturdy option. Still, it remains a solid choice for light printing tasks.
Pros
- Compact all-in-one design.
- Wireless printing from multiple devices.
- Affordable and functional.
Cons
- Print quality may not be as high as premium models.
- Not ideal for high-volume printing.
Best for: Casual writers and students. Not ideal for: Users needing premium print quality.
This is a practical choice for light printing tasks.
8. Best Budget
HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Trial of Instant Ink…
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8125 is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 20 ppm black, 10 ppm color.
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered directly to your door before you run out, and you save up to 50% on ink; after 3 months, a monthly fee applies unless cancelled
- KEY FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet input tray
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user interface
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- HP APP – Print, scan, copy, or fax right from your smartphone with the easy-to-use print app
- OPTIMIZE PRINT FORMATTING WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- PROTECTS YOUR DATA – HP Wolf Essential Security bolsters security and helps keep your network protected from cyber threats
- SUSTAINABLE DESIGN – Made with more than 45% recycled plastic content
- This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
The HP OfficeJet Pro 8125 is a powerful all-in-one printer designed for home offices. It offers high-quality prints with speeds up to 20 pages per minute for black and 10 pages per minute for color. This model includes duplex printing and a three-month trial of Instant Ink, ensuring you won’t run out of supplies.
Compared to other models, the OfficeJet Pro 8125 excels in print speed and quality, making it ideal for users who need professional-looking documents quickly. While some budget models may offer basic functions, this printer stands out for its efficiency and versatility.
One drawback is that it may be too large for very small spaces. Writers with limited room should ensure they have enough space for this unit. However, for those who need a reliable and efficient printer, it’s an excellent choice.
Pros
- Fast print speeds for black and color documents.
- Duplex printing feature.
- Professional-quality output.
Cons
- Larger footprint may not fit in small spaces.
- More expensive than entry-level models.
Best for: Users needing fast and professional-quality printing. Not ideal for: Very small workspaces.
A solid investment for frequent writers needing quality and speed.
Printers Compared Side by Side
This table shows key features of each printer. The columns compare print quality, versatility, and special features. Check the row that matches your needs for the best printer for writers.
| # | Product | Best for | Brand | Price | Link |
|---|---|---|---|---|---|
| 1 | HP DeskJet 2955 Wireless All-in-One Color Inkjet Printer | Editor's Choice | HP | $49.99 | Check |
| 2 | Canon PIXMA TS6520 Wireless Color Inkjet Printer | Best for Writers | Canon | $79 | Check |
| 3 | Canon PIXMA TS4320 | Best Value | Canon | $69 | Check |
| 4 | Brother Work Smart 1360 Wireless Color Inkjet All-in-One… | Best for Beginners | Brother | $99.98 | Check |
| 5 | HP Smart Tank 5003 Wireless All-in-One Ink Tank Printer | Most Versatile | HP | $189.99 | Check |
| 6 | Canon MegaTank G3270 All-in-One Wireless Color Printer | Best for Small Spaces | Canon | $159 | Check |
| 7 | HP DeskJet 4355 Wireless All-in-One Color Inkjet Printer | Best Heavy-Duty | HP | $69.99 | Check |
| 8 | HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet… | Best Budget | HP | $109.99 | Check |
| 9 | Brother DCP-L2640DW Wireless Compact Monochrome… | — | Brother | $209.99 | Check |
Prices come from Amazon and change often. The price on Amazon at checkout is the one that applies.
How We Reviewed
Where our data comes from
Our data comes from trusted sources, including manufacturer websites, user reviews, and industry reports. We examined information from over 30 products to ensure a solid overview of each printer’s features.
How we built this shortlist
We focused on features like print quality, versatility, and ease of use. Only printers suitable for writers were included. We filtered out models lacking essential functions like scanning and copying.
What we ruled out and why
Models that had low user ratings for performance were excluded. We also removed printers lacking wireless connectivity or essential all-in-one features, as these are important for writers.
What we did not do
No products were tested by hand. We did not perform lab measurements or create scores. All information is based on reviews and specifications available from trusted sources.
How often this page is updated
This page is updated every three months to reflect new models and user insights. We continuously monitor changes in product availability and features to ensure accurate information.
What to look for
Print Quality
Print quality is important for writers. Look for a printer that produces sharp text and vibrant colors. A printer with a high resolution, like 4800 x 1200 DPI, will ensure your documents look professional. If you print a lot of images or graphics, prioritize color accuracy.
Versatility
Versatile printers can handle various tasks. A model that prints, scans, and copies will save space and time. Features like duplex printing, which allows printing on both sides of the paper, can also reduce paper use and costs.
Ease of Use
Choose a printer that is easy to set up and operate. Wireless connectivity is a must for convenience. Also, consider models with user-friendly interfaces or touch displays for quick access to functions.
Ink System
The ink system can affect your overall printing costs. Printers with high-yield cartridges or refillable ink tanks can save money in the long run. Check how many pages you can print before needing a refill.
Size and Design
A compact design is important, especially if you have limited space. Measure your workspace before buying. Ensure the printer can fit comfortably without blocking other items or causing clutter.
How to Choose Printers
Determine Your Printing Volume
Estimate how many pages you print monthly. If you write frequently, look for printers with high-yield cartridges. Models like the HP Smart Tank 5003 can handle large volumes efficiently, saving you time and money.
Prioritize Wireless Features
Wireless printers offer flexibility. They allow printing from your laptop or mobile device without cables. Look for models that support Wi-Fi Direct or mobile printing apps for the best experience.
Check for Scanning and Copying Functions
If you need to scan or copy documents, choose an all-in-one model. Most writers find these features essential for managing notes, contracts, or drafts. Ensure the scanner offers good resolution for clear copies.
Look for User-Friendly Features
User-friendly features like touch screens or easy navigation can save you time. Choose a printer with a simple menu layout. This will help you avoid frustration when managing print jobs.
Research Brand Reliability
Some brands are known for their reliable performance. Read reviews or check ratings for consistency. Brands like HP and Canon generally have a good reputation for quality and support.
Frequently asked questions
What is the best printer for writers?
The best printer for writers is the HP DeskJet 2955. It offers essential features and a compact design.
How does wireless printing work?
Wireless printing connects your printer via Wi-Fi. You can send documents from your computer or mobile device without using cables.
Can I print photos with these printers?
Yes, many of these printers can print photos. Look for models with high resolution for better photo quality.
What is duplex printing?
Duplex printing is printing on both sides of the paper automatically. This saves paper and is better for the environment.
Are all-in-one printers worth it?
Yes, all-in-one printers are worth it for writers. They combine printing, scanning, and copying, which saves space and offers more functions.
Shopping around? We have 75 more printer guides for other budgets and use cases.
Sources and standards
Background reading we checked while putting this guide together:
- ENERGY STAR computer specs ENERGY STAR (EPA/DOE)
- NIST cybersecurity guidance NIST
About the author
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